Administrative Support Officer

Placements24; East London; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Medical benefits

Retirement benefits

Professional development

Job summary

Placements24 in East London is seeking a dedicated Administrative Support Officer to join the team. The role focuses on providing comprehensive administrative assistance across departments to ensure smooth office operations.

You will manage records, correspondence, and scheduling while supporting travel arrangements and expense processing. The position suits an organized, proactive individual aiming to contribute to a professional environment in East London.

Qualifications

• Experience in Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and a high level of attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Discretion and the ability to handle confidential information appropriately.

Responsibilities

• Manage and maintain accurate departmental records and filing systems, both physical and digital.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
• Coordinate meeting schedules, prepare agendas, and take minutes as required.
• Assist with the preparation and editing of documents, reports, and presentations.
• Support staff with administrative tasks, including travel arrangements and expense processing.
• Maintain office inventory and ensure necessary supplies are available.

Skills

Organizational skills

Communication

Multitasking

Discretion

Attention to detail

Tools

Word

Excel

Outlook

PowerPoint

Job description

About the Role

Our client is seeking a dedicated and efficient Administrative Support Officer to join their team in East London. This role is vital for ensuring the smooth and effective operation of the office by providing comprehensive administrative assistance to various departments. You will be responsible for managing essential tasks such as record-keeping, correspondence, and scheduling, contributing significantly to the team's overall productivity and success. This position is ideal for an organized and proactive individual looking to contribute to a professional environment in East London.

Key Responsibilities

• Manage and maintain accurate departmental records and filing systems, both physical and digital.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
• Coordinate meeting schedules, prepare agendas, and take minutes as required.
• Assist with the preparation and editing of documents, reports, and presentations.
• Support staff with administrative tasks, including travel arrangements and expense processing.
• Maintain office inventory and ensure necessary supplies are available.

Requirements

• Previous experience in an Administrative Support or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and a high level of attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Discretion and the ability to handle confidential information appropriately.

Benefits

• Competitive annual salary.
• Opportunity to work within a stable and supportive organization.
• Comprehensive medical and retirement benefits.
• Potential for professional development and training.