Administrative Coordinator (Event Management)

Placements24; Paarl; Hybride; ZAR 201 000 - 312 000; Plein temps

Résumé du poste

Placements24 is seeking an Administrative Coordinator to provide event planning support, manage vendor communications, and coordinate on-site logistics in Paarl. The hybrid role combines remote coordination with essential hands-on participation at events.

You will maintain event documentation, schedule site visits, manage guest lists and timelines, and assist post-event follow-ups. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced team environment within the South

Qualifications

• Proven ability to organize and coordinate multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills for vendor and client liaison.
• Experience with event coordination or administration is preferred.

Responsabilités

• Provide administrative support throughout the event planning lifecycle.
• Coordinate with vendors, suppliers, and clients to gather information and confirm details.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Assist in scheduling venue visits, client meetings, and team planning sessions.
• Maintain event timelines and track key milestones.
• Provide on-site support during events, assisting with setup, guest management, and logistics.
• Handle incoming and outgoing correspondence related to events.
• Manage inventory of event supplies and promotional materials.
• Assist with post-event tasks, such as vendor follow-ups and feedback collection.
• Ensure all administrative tasks are completed accurately and on time to support event success.

Connaissances

Excellent organizational skills

Multitasking

Communication skills

Microsoft Office Proficiency

Formation

Diploma in Events Management or related

Outils

Microsoft Office Suite

Description du poste

About the Role

Our client, a vibrant event management company known for its creative and impactful events, is seeking an Administrative Coordinator with a focus on event support. This role is integral to the successful planning and execution of events hosted by the company. The position offers a hybrid work arrangement, allowing for remote flexibility combined with essential on-site participation for event coordination and team collaboration. The ideal candidate will be highly organized, detail-oriented, and possess strong multitasking abilities. You will be responsible for managing administrative tasks related to event planning, coordinating vendor communications, maintaining event documentation, and providing on-site support during events. This is a unique opportunity to immerse yourself in the dynamic world of event management while leveraging your administrative expertise. We are looking for an energetic individual who can thrive in a fast-paced environment and contribute to the seamless delivery of exceptional events for our client in **Paarl, Western Cape, ZA**. Your ability to manage administrative tasks efficiently and support the creative team will be paramount.

Key Responsibilities

• Provide administrative support throughout the event planning lifecycle.
• Coordinate with vendors, suppliers, and clients to gather necessary information and confirm details.
• Manage event-related documentation, including contracts, invoices, and guest lists.
• Assist in scheduling venue visits, client meetings, and team planning sessions.
• Maintain event timelines and track key milestones.
• Provide on-site support during events, assisting with setup, guest management, and logistical coordination.
• Handle incoming and outgoing correspondence related to events.
• Manage inventory of event supplies and promotional materials.
• Assist with post-event tasks, such as vendor follow-ups and feedback collection.
• Ensure all administrative tasks are completed accurately and on time to support event success.

Requirements

• Previous experience in an administrative role, with a preference for event coordination or support.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask, prioritize, and manage time effectively, especially in a hybrid work setting.
• Flexibility to work occasional evenings and weekends, particularly during event periods, and travel to event locations within or near **Paarl, Western Cape, ZA**.
• A proactive and problem-solving attitude.
• Ability to work both independently and collaboratively as part of a team.
• A relevant qualification in Events Management, Administration, or Hospitality is a plus.
• Passion for the events industry and a desire to learn and grow.

Benefits

This contract position offers a competitive rate, the flexibility of a hybrid work model, and invaluable experience in the event management industry. You will be part of a creative and supportive team, contributing to memorable events in and around **Paarl, Western Cape, ZA**.