Administrative Coordinator

Placements24; Cape Town; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Career advancement

Dynamic office culture

Team-building events

Job summary

Placements24 is seeking a detail-oriented Administrative Coordinator to join our Cape Town operations. You will support day-to-day administrative tasks, coordinate office functions, and ensure efficient workflow in a dynamic business district.

The role involves invoicing, expense tracking, meeting scheduling, database maintenance, and acting as a liaison with internal teams and external partners. A proactive, organized mindset and strong communication are essential.

Qualifications

• Experience in an administrative or coordination role.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and client-facing communication.

Responsibilities

• Coordinate and manage office operations to maintain a productive workspace.
• Process invoices, track expenses, and manage petty cash.
• Schedule internal and external meetings, book venues, and arrange catering.
• Maintain company databases and document management systems.
• Provide admin support to various departments and projects.
• Serve as a point of contact for stakeholders, handling inquiries professionally.

Skills

MS Office

Excel

Organizational skills

Communication skills

Job description

About the Role

Our client is looking for a detail-oriented Administrative Coordinator to join their operations in the vibrant city of Cape Town . This role is fundamental to ensuring the seamless execution of administrative tasks that support the company's strategic objectives and day-to-day functions. You will be responsible for a wide range of duties, from managing office logistics to supporting project-based administrative needs, playing a vital role in maintaining operational efficiency. This is an excellent opportunity for a motivated individual to contribute significantly to a forward-thinking organization in the heart of Cape Town 's business district.

Key Responsibilities

• Coordinate and manage office operations, ensuring a clean, organized, and productive workspace.
• Process invoices, track expenses, and manage petty cash according to company procedures.
• Schedule and coordinate internal and external meetings, including venue booking and catering.
• Maintain and update company databases, records, and document management systems.
• Provide administrative support to various departments as needed, assisting with specific projects.
• Act as a point of contact for internal and external stakeholders, responding to inquiries professionally.

Requirements

• Previous experience in an administrative or coordination role is essential.
• Proficiency with Microsoft Office Suite , particularly Excel for data management and reporting.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Strong interpersonal and communication abilities, suitable for a client-facing role in Cape Town .
• Ability to manage multiple tasks simultaneously and meet deadlines effectively.
• A proactive approach to problem-solving and a willingness to learn new processes.

Benefits

• A competitive annual salary commensurate with experience.
• Access to a comprehensive medical aid plan.
• Opportunities for career advancement within the company.
• A positive and dynamic office culture in Cape Town .
• Company-sponsored team-building events and social activities.