Administrative Clerk: Workshop (X3 Posts)

EdUpStairs; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Job summary

EdUpStairs in Pretoria seeks a diligent administrative clerk with a minimum Senior Certificate to support financial administration, document handling and client inquiries.

Responsibilities include registering and filing job cards, updating registers, assisting with ordering workshop materials, recording expenditures, processing claims, and coordinating meetings.

A proactive, well-organised candidate with numeracy, good communication and basic accounting literacy will fit well.

Qualifications

• Minimum Senior Certificate/ Grade 12.
• Knowledge of WCS, BAS, PFMA, Treasury Regulations.
• Experience with financial management and administration systems.

Responsibilities

• Provide administration of job cards: Register and file new job cards.
• Make follow up on outstanding job cards.
• Monitor the updating of information on job card.
• Circulate information on job cards.
• Set queries and problems on job cards.
• Render general clerical support services: Assist with ordering of workshop material and equipment.
• Record, organise, store, capture and retrieve correspondence and data.
• Update registers and statistics.
• Make photocopies as required.
• Distribute documents/packages to various stakeholders as required.
• Administer client complaints and queries: Maintain an active query register for the unit.
• Address enquiries or refer them to the necessary manager.
• Follow-up on outstanding complaints and queries.
• Provide feedback to clients regarding complaints.
• Coordinate meetings with stakeholders and perform other clerical functions; Confirm availability of required stakeholders.
• Arrange meetings and take minutes during meetings.
• Organise necessary logistics for the meetings.
• Prepare and distribute documents as directed.
• Provide personnel and financial administration support services for the sub-directorate: Capture and update expenditure for the subdirectorate.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Skills

Numeracy

Accounting

Organising

Interpersonal skills

Diplomacy

Pro-active problem solving

Communication

Computer literacy

Education

Senior Certificate/ Grade 12

Tools

WCS

BAS

PFMA

Treasury Regulations

Job description

A minimum of Senior Certificate/ Grade 12.
No previous experience required.
Knowledge: Works Control System (WCS); Basic Accounting System (BAS); Public Finance Management Act (PFMA); Treasury Regulations; financial
management and administration; State budgetary systems business-, accounting- and financial systems.
Logis. Skills: Numeracy; accounting; organising; interpersonal skills; diplomacy; ability to follow a pro-active and creative problem-solving approach; communication computer literacy.

Duties

• Provide administration of job cards: -Register and file new job cards.
• Make follow up on outstanding job cards.
• Monitor the updating of information on job card.
• Circulate information on job cards.
• Set queries and problems on job cards.
• Render general clerical support services: - Assist with the ordering of workshop material and equipment.
• Record, organise, store, capture and retrieve correspondence and data.
• Update registers and statistics.
• Make photocopies as required.
• Distribute documents/packages to various stakeholders as required.
• Administer client complaints and queries: -Maintain an active query register for the unit.
• Address enquiries or refer them to the necessary manager.
• Follow-up on outstanding complaints and queries.
• Provide feedback to clients regarding complaints.
• Coordinate meetings with stakeholders and perform other clerical functions -: Confirm availability of
• required stakeholders.
• Arrange meetings and take minutes during meetings.
• Organise necessary logistics for the meetings.
• Prepare and distribute documents as directed.
• Provide personnel and financial administration support services for the sub-directorate: -Capture and update expenditure for the subdirectorate.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.