Administrative and Workshop Assistant

Route Management; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Route Management in Cape Town is seeking a detail-oriented Administrative Support Officer to join our team. You will handle general office administration, organize filing systems, capture data, take meeting minutes, and support various projects across departments.

The role also covers managing parts inventory, issuing parts to technicians, assisting with stock control, and using SYSPRO and Microsoft Office for reporting and data management.

Qualifications

• Proven data entry accuracy and record-keeping.
• Strong organisation of paper and electronic filing.
• Proficiency with Microsoft Office suite.
• Ability to capture data and prepare reports.
• Effective communication and teamwork.

Responsibilities

• Answer incoming telephone calls professionally and direct enquiries appropriately.
• Perform general office administration and clerical duties.
• Organise and maintain filing systems (paper and electronic).
• Capture data accurately and prepare correspondence, reports and other documents.
• Take minutes and notes during meetings and distribute as required.
• Order, monitor and replenish office supplies.
• Provide administrative support to team members and departments on various projects.

Skills

Administrative support

Data entry

Microsoft Office

Customer service

Tools

SYSPRO

Microsoft Office

Job description

Duties & Responsibilities

Administrative Support

• Answer incoming telephone calls professionally and direct enquiries appropriately.

• Perform general office administration and clerical duties.

• Organise and maintain both paper-based and electronic filing systems.

• Capture data accurately and prepare correspondence, reports and other business documents.

• Take minutes and notes during meetings and distribute where required.

• Order, monitorand replenish office supplies.

• Provide administrative support to team members and departments on various projects and tasks.

Parts and Inventory Administration

• Manage and maintain parts inventory and stock levels.

• Issue parts to technicians and team members in accordance with Company procedures.

• Complete and process store requisitions accurately.

• Assist with stock control activities, including receiving, sorting, countingand organizing inventory.

• Support the efficient operation of the parts department through accurate record-keeping and inventory management.

Systems and Data Management

• Capture and maintain accurate information on Company systems.

• Assist with quotations and related administrative functions using SYSPRO (training can be provided, although previous exposure would be advantageous).

• Utilise Microsoft Office applications effectively for reporting, communication, and data management.

General Support

• Act as an all-round support resource, assisting various departments as operational needs arise.

• Maintain a positive, flexible and service-oriented approach to work.

• Operate effectively under pressure and manage multiple priorities simultaneously.

• Adhere to company policies, proceduresand safety requirements.