Purchasing Administrator - Wine Industry

Placements24; Stellenbosch; Hybrid; ZAR 320,000 - 420,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical aid

Retirement savings

Growth opportunities

Wine industry exposure

Job summary

Placements24 is seeking a Purchasing Administrator in Stellenbosch, Western Cape, to manage procurement from vineyard to bottling. The role supports sourcing, supplier negotiations, and inventory oversight within a hybrid office setting.

The ideal candidate will have a Diploma or Bachelor's in a related field and 2–3 years’ purchasing experience, with strong organizational and ERP/MS Office skills. Wine industry experience is a plus.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2-3 years of purchasing, administration, or a similar role.
• Experience in wine or food and beverage industries is advantageous.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in MS Office Suite and ERP/purchasing software.
• Hybrid work environment experience preferred.

Responsibilities

• Process purchase requisitions and generate purchase orders for winery needs.
• Source and identify reliable suppliers for packaging, chemicals, equipment, and operational supplies.
• Obtain quotes, compare prices, and negotiate terms with suppliers.
• Maintain accurate purchasing records and manage vendor databases.
• Coordinate with logistics and warehouse teams for timely deliveries.
• Monitor inventory levels and initiate replenishment orders.
• Assist in preparing purchasing reports and budget tracking.
• Ensure purchasing activities comply with company policies and regulations.
• Liaise with internal departments to understand procurement requirements.
• Resolve discrepancies related to purchase orders and deliveries.

Skills

Procurement

Vendor management

MS Office

ERP software

Inventory management

Education

Diploma/Bachelor's in Business Administration or Supply Chain

Tools

MS Excel

ERP software

Job description

About the Role

Our client, a renowned winery in the heart of the Cape Winelands, is seeking an organized and detail-oriented Purchasing Administrator to manage the acquisition of essential supplies and materials. This role is integral to the smooth operation of the winery, from grape cultivation to bottling and distribution. The position is located in **Stellenbosch, Western Cape**, and will operate on a hybrid model, allowing for a balance between in-office duties and remote work flexibility. You will be responsible for a broad range of purchasing activities, including sourcing suppliers for vineyard equipment, packaging materials, laboratory supplies, and operational consumables. This is an excellent opportunity for an administrator with a procurement background to contribute to a prestigious brand within South Africa's celebrated wine industry.

Key Responsibilities

• Process purchase requisitions and generate purchase orders for various winery needs.
• Source and identify reliable suppliers for goods and services, including packaging, chemicals, equipment, and operational supplies.
• Obtain quotes, compare prices, and negotiate terms with suppliers to achieve cost-effectiveness.
• Maintain accurate purchasing records and manage vendor databases.
• Coordinate with the logistics and warehouse teams to ensure timely delivery of procured items.
• Monitor inventory levels for key supplies and initiate replenishment orders as needed.
• Assist in the preparation of purchasing reports and budget tracking.
• Ensure all purchasing activities comply with company policies and industry regulations.
• Liaise with internal departments to understand their specific procurement requirements.
• Resolve any discrepancies or issues related to purchase orders and deliveries.

Requirements

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2-3 years of experience in purchasing, administration, or a similar role.
• Experience within the agricultural or food and beverage industry, particularly wine, is advantageous.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in MS Office Suite (Excel, Word, Outlook) and any relevant ERP/purchasing software.
• Good communication and interpersonal skills for effective supplier and internal stakeholder interaction.
• Ability to manage multiple tasks and prioritize effectively in a **hybrid** work environment.
• Familiarity with inventory management principles.
• A proactive attitude towards problem-solving and continuous improvement.
• Understanding of the specific supply needs within a winery setting.

Benefits

• Competitive salary and benefits package.
• Opportunity to work within a leading South African wine estate.
• Hybrid work arrangement offering flexibility.
• Contribution to medical aid and retirement savings.
• Potential for growth and development within the company's supply chain functions.
• Exposure to the unique procurement challenges of the wine industry.