Administrative Assistant II

Placements24; Bloemfontein; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development

Stable work environment

Supportive academic community

Job summary

Placements24 is seeking an Administrative Assistant II for our client, a prominent educational institution in Bloemfontein, to provide high-quality support to faculty and students.

The role focuses on managing inquiries, coordinating calendars and room bookings, preparing course materials, maintaining records, and assisting with events and departmental communications. You will work on-site in Bloemfontein, contributing to an efficient academic department and a positive student experience.

Qualifications

• 2-3 years in administrative support, preferably in education.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication, with strong organizational skills.
• Detail-oriented with accurate data entry and record keeping.
• Ability to work independently and with a team.

Responsibilities

• Provide administrative support to faculty and students, handling inquiries.
• Manage departmental calendars, meetings, and room bookings.
• Assist in preparing and distributing course materials and communications.
• Maintain departmental records and filing systems with accuracy.
• Support organization of events, seminars, and guest lectures.
• Process forms, applications, and other admin documents.
• Oversee office supplies and inventory, ensuring adequate stock.
• Assist with basic financial tasks such as invoices and expenses.
• Serve as the front-line contact for visitors and reception duties.
• Contribute to a positive and collaborative departmental environment.

Skills

Interpersonal skills

Time management

Multitasking

Communication skills

Attention to detail

Discretion with sensitive information

Tools

Microsoft Office Suite

Student Information Systems

Job description

About the Role

Our client, a leading educational institution in Bloemfontein, Free State , is seeking a highly organized and efficient Administrative Assistant II. This role is integral to supporting the smooth functioning of a busy academic department, requiring a proactive approach and excellent interpersonal skills. You will be responsible for a variety of administrative tasks, including managing student inquiries, supporting faculty, coordinating departmental events, and maintaining records. The ideal candidate will possess strong attention to detail, proficiency in office software, and the ability to manage multiple priorities effectively within a fast-paced environment. This is an on-site position based in Bloemfontein, Free State . We are looking for an individual who is dedicated to providing high-quality support and contributing to a positive academic atmosphere. Your role will be essential in ensuring the operational effectiveness of the department and supporting its academic mission. We value individuals who are reliable and committed to excellence in administrative support within an educational setting.

Key Responsibilities

• Provide administrative support to faculty and students, responding to inquiries and providing information.
• Manage departmental calendars, schedule meetings, and coordinate room bookings.
• Assist with the preparation and distribution of course materials and departmental communications.
• Maintain departmental records, databases, and filing systems with accuracy.
• Support the organization of departmental events, seminars, and guest lectures.
• Process forms, applications, and other administrative documents as required.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Assist with basic financial administration, such as processing invoices and tracking expenses.
• Serve as a point of contact for visitors and manage general office reception duties.
• Contribute to a positive and supportive departmental environment.

Requirements

• A minimum of 2-3 years of experience in an administrative support role, preferably within an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with a strong ability to multitask.
• Strong written and verbal communication skills.
• High attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and collaboratively within a team.
• Good interpersonal skills and a professional demeanor when interacting with students, faculty, and staff.
• Experience with student information systems is an advantage.
• Ability to handle sensitive information with discretion.
• Must be based in or able to commute to Bloemfontein, Free State.

Benefits

• Our client offers a competitive salary and benefits package, including access to medical aid and a retirement fund.
• Employees benefit from working within a reputable educational institution, with opportunities for professional development.
• You will be part of a supportive academic community in Bloemfontein, Free State.
• This role provides stability and the chance to contribute directly to the educational mission of the institution.
• We encourage continuous learning and provide resources for skill enhancement.
• Enjoy a fulfilling role where your administrative skills are essential to the success of the department and its students.
• Your contributions will be valued in a consistent and supportive work environment.