Academic Administrative Assistant II - On-site in Bloemfontein

Placements24; Bloemfontein; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development

Stable work environment

Supportive academic community

Job summary

Placements24 is seeking an Administrative Assistant II for our client, a prominent educational institution in Bloemfontein, to provide high-quality support to faculty and students.

The role focuses on managing inquiries, coordinating calendars and room bookings, preparing course materials, maintaining records, and assisting with events and departmental communications. You will work on-site in Bloemfontein, contributing to an efficient academic department and a positive student experience.

Qualifications

• 2-3 years in administrative support, preferably in education.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication, with strong organizational skills.
• Detail-oriented with accurate data entry and record keeping.
• Ability to work independently and with a team.

Responsibilities

• Provide administrative support to faculty and students, handling inquiries.
• Manage departmental calendars, meetings, and room bookings.
• Assist in preparing and distributing course materials and communications.
• Maintain departmental records and filing systems with accuracy.
• Support organization of events, seminars, and guest lectures.
• Process forms, applications, and other admin documents.
• Oversee office supplies and inventory, ensuring adequate stock.
• Assist with basic financial tasks such as invoices and expenses.
• Serve as the front-line contact for visitors and reception duties.
• Contribute to a positive and collaborative departmental environment.

Skills

Interpersonal skills

Time management

Multitasking

Communication skills

Attention to detail

Discretion with sensitive information

Tools

Microsoft Office Suite

Student Information Systems

Job description

Placements24 is seeking an Administrative Assistant II for our client, a prominent educational institution in Bloemfontein, to provide high-quality support to faculty and students.

The role focuses on managing inquiries, coordinating calendars and room bookings, preparing course materials, maintaining records, and assisting with events and departmental communications. You will work on-site in Bloemfontein, contributing to an efficient academic department and a positive student experience.