Senior Administrative Officer

Placements24; Polokwane; Sur place; ZAR 250 000 - 360 000; Plein temps

Avantages offerts par ce poste

Medical aid

Retirement fund

Study leave

Facilities access

Résumé du poste

Placements24 is seeking a Senior Administrative Officer in Polokwane to manage key academic administrative functions, including student records, departmental coordination, and compliance with policies.

The role requires 5+ years in administration within an academic setting, strong organizational skills, and proficiency in MS Office. You will support faculty operations, manage budgets, and liaise with students and staff in a dynamic environment.

Qualifications

• Bachelor's degree in Administration, Business Management, or a related field.
• Minimum of 5 years of administrative experience in an academic/educational setting, preferably in Polokwane.
• Proven experience in managing records, coordinating events, and supporting departmental operations.
• Strong organizational and time-management skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with student information systems.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with faculty and staff.
• Discretion in handling confidential information.
• Problem-solving skills and a proactive approach to administrative challenges.
• Familiarity with academic protocols and procedures is advantageous.

Responsabilités

• Manage and coordinate the administrative operations of a specific academic department or faculty.
• Oversee maintenance of student records, ensuring accuracy and confidentiality.
• Coordinate departmental meetings, events, and academic activities.
• Prepare and disseminate official correspondence, reports, and academic documents.
• Manage departmental budgets and assist with financial administration.
• Liaise with students, faculty, and staff to provide administrative support and guidance.
• Ensure compliance with university policies and procedures related to academic administration.
• Manage departmental filing systems and maintain accurate records.
• Assist in recruitment and onboarding of departmental staff.
• Identify and implement administrative improvements to enhance departmental efficiency.

Connaissances

Organizational skills

Communication skills

Time management

Multi-tasking

Independent work

Formation

Bachelor's degree in Administration/Business Management

Outils

Microsoft Office

Student information systems

Description du poste

About the Role

Our client, a well-established academic institution, is seeking a highly organized and experienced Senior Administrative Officer to manage key administrative functions within their faculty in Polokwane. This role requires meticulous attention to detail, excellent organizational skills, and the ability to manage diverse administrative tasks efficiently. The Senior Administrative Officer will be responsible for supporting faculty operations, managing student records, coordinating departmental activities, and ensuring compliance with institutional policies. The ideal candidate will be proactive, possess strong communication skills, and be adept at managing multiple priorities in a dynamic academic setting in Polokwane.

Key Responsibilities

• Manage and coordinate the administrative operations of a specific academic department or faculty.
• Oversee the maintenance of student records, ensuring accuracy and confidentiality.
• Coordinate departmental meetings, events, and academic activities.
• Prepare and disseminate official correspondence, reports, and academic documents.
• Manage departmental budgets and assist with financial administration.
• Liaise with students, faculty, and staff to provide administrative support and guidance.
• Ensure compliance with university policies and procedures related to academic administration.
• Manage departmental filing systems and maintain accurate records.
• Assist in the recruitment and onboarding process for departmental staff.
• Identify and implement administrative improvements to enhance departmental efficiency.

Requirements

• A Bachelor's degree in Administration, Business Management, or a related field.
• A minimum of 5 years of experience in an administrative role, preferably within an academic or educational institution in Polokwane.
• Proven experience in managing records, coordinating events, and supporting departmental operations.
• Strong organizational and time-management skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with student information systems.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with faculty and staff.
• Discretion in handling confidential information.
• Problem-solving skills and a proactive approach to administrative challenges.
• Familiarity with academic protocols and procedures is advantageous.

Benefits

• Our client offers a competitive salary, commensurate with experience, and a comprehensive benefits package, including medical aid and a retirement fund.
• Working at the academic institution in Polokwane provides a stimulating and stable work environment with opportunities for professional growth and development.
• We are committed to supporting our staff and fostering a culture of collaboration and excellence.
• Additional benefits may include study leave, access to institutional facilities, and involvement in academic and research support.