Administrative Assistant (Full-time)

Placements24; Mbombela (Nelspruit); On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Professional development

Paid annual leave

Paid sick leave

Job summary

Placements24 is seeking an Administrative Assistant for an educational institution in Nelspruit. The role provides essential support to faculty, students, and staff, ensuring smooth daily operations and accurate record-keeping within the student information system.

The successful candidate will coordinate meetings, assist with course materials and reports, and handle admissions-related tasks while maintaining an organized, service-oriented office environment.

Qualifications

• High school diploma or equivalent required; a relevant certificate or diploma is an advantage.
• 2–3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with student information systems or educational administrative software is a plus.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.

Responsibilities

• Respond to inquiries from students, parents, faculty, and staff via phone, email, and in person.
• Manage appointment schedules for academic staff and administrative personnel.
• Maintain student records and ensure accuracy of data in the student information system.
• Assist with the preparation of course materials, reports, and correspondence.
• Coordinate logistics for meetings, departmental events, and academic ceremonies.
• Manage office supplies, equipment, and ensure timely replenishment.
• Handle incoming and outgoing mail and packages.
• Provide support for admissions and enrollment processes.
• Assist with basic bookkeeping and financial record-keeping as needed.
• Ensure the administrative office is well-organized and presentable at all times.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Education

High school diploma or equivalent

Certificate or diploma (advantage)

Tools

MS Office

Student information systems

Job description

About the Role

Our client, a reputable educational institution located in Nelspruit , is seeking a reliable and organized Administrative Assistant to join their administrative department. This role is essential for providing comprehensive support to faculty, students, and staff, ensuring the smooth operation of daily activities. The successful candidate will be responsible for a variety of administrative tasks, including managing inquiries, scheduling, maintaining records, and assisting with event coordination. This is an excellent opportunity for an individual with strong organizational skills and a commitment to service excellence within an educational setting. You will be an integral part of a supportive team, contributing to a positive and productive learning environment in the Mpumalanga region. The position requires a proactive individual who can manage multiple tasks efficiently and maintain a high level of accuracy. We value candidates who are eager to contribute to the educational community and develop their administrative expertise.

Key Responsibilities

• Respond to inquiries from students, parents, faculty, and staff via phone, email, and in person.
• Manage appointment schedules for academic staff and administrative personnel.
• Maintain student records and ensure accuracy of data in the student information system.
• Assist with the preparation of course materials, reports, and correspondence.
• Coordinate logistics for meetings, departmental events, and academic ceremonies.
• Manage office supplies, equipment, and ensure timely replenishment.
• Handle incoming and outgoing mail and packages.
• Provide support for admissions and enrollment processes.
• Assist with basic bookkeeping and financial record-keeping as needed.
• Ensure the administrative office is well-organized and presentable at all times.

Requirements

• High school diploma or equivalent is required; a relevant certificate or diploma is an advantage.
• A minimum of 2-3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with student information systems or educational administrative software is a plus.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Ability to work effectively both independently and as part of a team.
• A friendly and professional demeanor.
• Reliability and a strong work ethic.

Benefits

• Our client offers a competitive salary commensurate with experience and qualifications.
• The benefits package includes membership in a medical aid scheme and a provident fund.
• The institution provides opportunities for professional development and in-service training.
• Generous paid annual leave and sick leave are provided.
• This role is office-based in Nelspruit , offering direct engagement with the vibrant academic community.
• The institution fosters a supportive and collaborative work environment.
• You will have the chance to contribute to the educational mission of a respected institution.
• Additional benefits may include access to certain institutional facilities and staff development programs.
• The role provides a stable career path within the education sector, with potential for advancement within administrative structures.