Administrative Assistant - Human Resources

Placements24; Paarl; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional development

Job summary

Placements24 in South Africa is seeking a detail-oriented Administrative Assistant to support the HR team in a hybrid role, combining remote work with on-site collaboration. You will handle HR records, assist with recruitment coordination, and provide essential administrative support to ensure smooth HR operations.

Ideal candidates will have strong organizational skills, experience with HRIS and MS Office, and the ability to maintain confidentiality in a dynamic team environment.

Qualifications

• Proven experience as an Administrative Assistant, with a preference for HR support.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and HR information systems (HRIS).
• Strong communication and interpersonal skills, with ability to handle sensitive information professionally.

Responsibilities

• Provide administrative support to the HR team, including managing employee records and updating HRIS systems.
• Assist in the recruitment process, coordinating interviews, and managing candidate communication.
• Schedule and organize HR-related meetings, training sessions, and employee events.
• Prepare HR documents, correspondence, and reports with accuracy and discretion.
• Manage HR department calendars, travel arrangements, and expense reporting.
• Handle confidential employee information in compliance with data protection regulations.

Skills

Administrative support

HRIS proficiency

MS Office Suite

Communication

Tools

HRIS

Microsoft Office

Job description

About the Role

Our client is searching for a detail-oriented and discreet Administrative Assistant to support their Human Resources department. This hybrid role offers the flexibility to work remotely while also engaging in essential on-site activities for team collaboration and specific HR functions. You will be instrumental in managing HR records, coordinating recruitment processes, and providing crucial administrative support to the HR team. Your organizational skills and ability to handle confidential information with professionalism will be paramount. This position provides an excellent opportunity to gain valuable experience in HR administration within a supportive and evolving work environment.

Key Responsibilities

• Provide administrative support to the HR team, including managing employee records and updating HRIS systems.
• Assist in the recruitment process, coordinating interviews, and managing candidate communication.
• Schedule and organize HR-related meetings, training sessions, and employee events.
• Prepare HR documents, correspondence, and reports with accuracy and discretion.
• Manage HR department calendars, travel arrangements, and expense reporting.
• Handle confidential employee information in compliance with data protection regulations.

Requirements

• Proven experience as an Administrative Assistant , with a preference for HR support experience.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR information systems (HRIS).
• Strong communication and interpersonal skills, with the ability to handle sensitive information professionally.
• Ability to multitask, prioritize effectively, and manage deadlines.
• Experience working in a hybrid environment is advantageous.

Benefits

• Competitive salary and benefits package.
• Flexible hybrid work model providing work-life balance.
• Opportunity to gain specialized experience within Human Resources.
• Supportive team culture focused on professional development.
• Confidential and respectful work environment.