Administrative Assistant

Verifone; Johannesburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading technology company in South Africa is seeking an experienced administrative support role to assist business leaders and ensure compliance with corporate governance and BBBEE regulations. The ideal candidate should have strong organizational skills, excellent communication abilities, and knowledge of BBBEE compliance. This position offers a dynamic work environment across multiple business units.

Responsibilities

• Schedule quarterly board meetings and take accurate minutes.
• Coordinate quarterly SEC meetings and report outcomes to the Board.
• Support BBBEE compliance and manage training sessions.
• Provide day-to-day administrative support to various departments.

Skills

Strong organizational and coordination skills

Excellent written and verbal communication

Attention to detail

Ability to manage multiple stakeholders

Understanding of BBBEE compliance requirements

Proficiency in Microsoft Office Suite

Proven experience in a similar role

Tools

Microsoft Office Suite

Job description

About The Role

This is a key support role which provides general and administrative support to all business leaders and staff (~80) of the multiple business units in Verifone Africa located across our two permanent locations in South Africa – Bryanston and Honeydew, with the overall objective of ensuring effective coordination and execution of critical administrative and support processes.

In addition to these general responsibilities and as a result of the statutory requirements we have as Verifone Africa (Pty) Limited, the role is also critical for ensuring compliance with our corporate governance requirements, ensuring effective local Board operations and statutory committee management (Board, Social & Ethics Committee, Equity Employment Committee and OHS) as well as acting as the training coordinator under our local BBBEE regulations.

Key Responsibilities

• Board Administration – schedule quarterly board meetings, prepare agendas, take accurate minutes, maintain comprehensive board packs ahead of meetings.
• Social and Ethics Committee (SEC) – coordinate quarterly SEC meetings in line with statutory requirements, take minutes, prepare and distribute SEC packs, facilitate communication between committee members, report outcomes and recommendations to the Board.
• Equity Employment Committee (EEC) – new requirement under SA Labour legislation.
• BBBEE Skills Development Coordination – support the company’s BBBEE compliance by maximizing points in Skills Development, support Management on the annual training budget allocation of 6% of payroll (~ZAR 3.8 million), coordinate between managers, employees, accredited training providers and the Finance Manager, source accredited training, obtain quotations, secure approvals, schedule training sessions, track and report on training spend and participation to ensure compliance with BBBEE requirements.
• General Administrative & Business Support – provide day-to-day administrative support to the General Manager, Sales, Finance, Logistics and Engineering teams, organize internal and external meetings and support HR with company events, manage documentation, and undertake ad hoc administrative tasks across all business areas to ensure operational efficiency.

Skills and Experience You'll Need

• Strong organizational and coordination skills.
• Excellent written and verbal communication.
• Attention to detail with the ability to prepare accurate documentation.
• Ability to manage multiple stakeholders and priorities.
• Understanding of BBBEE compliance requirements (advantageous).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven experience in a similar role is desirable.

Our Commitment

Verifone is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Verifone is also committed to compliance with all fair employment practices regarding citizenship and immigration status.