Executive Support Manager

RecruitMyMom; Sandton; On-site; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Medical aid

Provident

Job summary

RecruitMyMom in Sandton, South Africa, is seeking an experienced Executive Assistant to Partners in a leading financial services firm. You will provide high-level executive and personal assistance, manage diaries, travel logistics, screen calls, and handle daily administrative needs while coordinating board and committee governance.

The role covers office and facilities management, vendor relations, brand compliance, HR onboarding, CSI projects, marketing coordination, OHSA compliance, and

Qualifications

• Business Administration or similar tertiary qualification.
• 8–10 years of experience in admin/office management.
• Proven experience supporting C-Suite Executives (CEO/Board).
• Strong financial acumen and numerical aptitude.
• Willingness to travel and weekend work when required.
• Advanced project and programme management capabilities.
• Experience liaising with media agencies and managing brand guidelines.

Responsibilities

• Deliver executive and personal assistant support to Partners, including diary management, travel logistics, screen calls, and daily administrative needs.
• Prepare meeting venues, boardrooms, refreshments, reports, briefing papers, and board packs with precision and high-quality formatting.
• Lead office and facilities management, vendor relationships, and lease/fit-out oversight.
• Direct document control ensuring brand CI standards in presentations and reports.
• Coordinate board and committee processes, calendar management, minute-taking, and distribution of board packs.
• Manage HR onboarding, equipment allocation, and compliance/documents.
• Coordinate staff engagement, company events, and CSI projects.
• Oversee marketing activities including website maintenance and external agency coordination.
• Manage internal/BEE documentation and supplier compliance.

Skills

Executive support

Diary management

Travel logistics

Board coordination

Stakeholder liaison

Project management

C-suite support

Financial acumen

Education

Bachelor's degree in Business Administration or related field

Job description

Sandton, South Africa | Posted on 19/10/2026

• Please note We know how much effort goes into every application. While we would love to respond to every one, the volume we receive makes this difficult. Our highest placement success is with candidates who have 3+ years of relevant experience. Parenting breaks don't count against you. If you have not heard from us within 21 days, we have been unable to move forward with your application for this role.
• State/Province Gauteng
• Country South Africa

Job Description

Delivering high-level executive support to the Partners in a successful financial services firm while overseeing office operations, you will ensure operational excellence across administrative, HR, facilities, and stakeholder engagement functions. The position plays an integral part in maintaining smooth daily activities, coordinating board and committee governance, and supporting key business processes.

You will manage executive logistics, oversee service provider relationships, and facilitate communication with internal and external stakeholders . The environment requires a structured approach to handle dynamic operational needs, corporate social investment projects, marketing coordination, and compliance administration efficiently .

Key Responsibilities

Deliver comprehensive executive and personal assistant support to Partners, including diary management, travel logistics, screen calls, and daily administrative needs .

Prepare meeting venues, boardrooms, refreshments, reports, briefing papers, and board packs with precision and high-quality formatting .

Lead office and facilities management, maintaining premise cleanliness, managing ICT systems, handling supplier relationships, and overseeing lease agreements or office fit-outs .

Direct document controller duties by ensuring brand CI standards are maintained across presentations, templates, and reports prior to distribution .

Coordinate board and committee processes, including calendar management, minute-taking, document consolidation, and timely distribution of board packs .

Manage transactional HR logistics and employee onboarding, including equipment allocation, statutory file collection, and brand/system training .

Coordinate staff engagement initiatives, company events, desk drops, and Corporate Social Investment (CSI) projects .

Oversee marketing activities, including website maintenance, LinkedIn profile updates, contact database administration, external agency coordination, and seasonal communications .

Manage internal and portfolio Broad-Based Black Economic Empowerment (BEE) certification documents, supplier compliance, and records maintenance .

Ensure building Occupational Health and Safety Act (OHSA) protocols, quarterly committee attendance, evacuation readiness, and regulatory compliance are maintained .

Business Administration or similar qualification at tertiary level .

Approximately 8 to 10 years of experience in a similar administrative or office management role .

Proven experience supporting C-Suite Executives (e.g., CEO and Board level) .

Demonstrated affinity with numbers and commercial/financial acumen .

Availability to travel and flexibility to work on weekends when required .

Advanced project and programme management capabilities .

Experience liaising with external media agencies and managing corporate brand guidelines .

Required Software Skills

Working hours are Monday to Friday, 8 to 4:30

• medical aid
• provident