Administrative Assistant

Durbanville Classifieds; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Durbanville Classifieds in Cape Town is seeking an organised Administrative Assistant to provide administrative and operational support in a fast-paced environment.

The role covers data capture, filing, supplier and client administration, invoice processing and general office tasks, with opportunities to handle tender and project administration when required.

Qualifications

• Previous experience in an administrative position.
• Strong computer literacy with Excel, Outlook and Office.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and changing priorities.
• Strong written and verbal communication.
• Ability to work independently and handle confidential information.

Responsibilities

• Provide general office and administrative support.
• Capture data and maintain accurate records.
• Manage filing, documentation and electronic records.
• Assist with supplier and client-related administration.
• Process and administer invoices, purchase orders and supporting documents.
• Follow up on outstanding information and documentation.
• Assist with tender and project administration when required.
• Maintain internal schedules, spreadsheets, trackers and reports.
• Liaise professionally with suppliers, employees and other stakeholders.
• Provide day-to-day administrative support to the broader team.
• Assist with additional administrative and operational tasks as business needs change.

Skills

Organization

Time management

Written communication

Verbal communication

Independence

Reliability

Accountability

Confidentiality

Adaptability

Tools

Microsoft Excel

Outlook

Microsoft Office

Job description

Reference: CPT001320-OK-1

ADMINISTRATIVE ASSISTANT

Durbanville - Cape Town

Salary: Negotiable

An exciting opportunity is available for a highly organized, adaptable and resilient Administrative Assistant to provide administrative and operational support within a busy, fast-paced environment.

This varied role is suited to a proactive individual who can manage changing priorities, work accurately under pressure and confidently take ownership of daily responsibilities.

Duties & Responsibilities

Key Responsibilities:

• Provide general office and administrative support.
• Capture data and maintain accurate records.
• Manage filing, documentation and electronic records.
• Assist with supplier and client-related administration.
• Process and administer invoices, purchase orders and supporting documents.
• Follow up on outstanding information and documentation.
• Assist with tender and project administration when required.
• Maintain internal schedules, spreadsheets, trackers and reports.
• Liaise professionally with suppliers, employees and other stakeholders.
• Provide day-to-day administrative support to the broader team.
• Assist with additional administrative and operational tasks as business needs change.

Minimum Requirements:

• Previous experience in an administrative position.
• Good computer literacy, particularly in Microsoft Excel, Outlook and Office.
• Strong organizational and time-management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and changing priorities.
• Good written and verbal communication skills.
• Ability to work independently and use initiative.
• Reliable, punctual and accountable.
• Able to learn new systems and processes quickly.
• Professional and capable of handling confidential information appropriately.

Experience in construction, civil engineering, finance or operations would be beneficial. Knowledge of Sage, tenders, purchase orders, supplier administration or invoice processing would be an advantage but is not essential.

Personal Attributes

We are looking for someone who is:

• Mature, reliable and able to handle pressure.
• Open to feedback and willing to correct mistakes.
• Flexible when tasks and priorities change.
• Positive, practical and solutions-focused.
• A helpful team player with a willingness to learn.

A good attitude, resilience and reliability are just as important as experience. If you are a switched-on administrator who enjoys variety and takes pride in your work, we would like to hear from you.