Administrative Assistant

Dante Personnel; South Africa; On-site; ZAR 150,000 - 190,000; Full time

Job summary

Dante Personnel in South Africa seeks a capable office administrator to support daily operations, manage correspondence, and assist with reporting and stock control.

The role requires strong communication in English and Afrikaans, solid Microsoft Office skills, and a proactive, detail-oriented mindset to keep schedules, records, and tasks on track. You will answer calls, assist clients, draft quotations, obtain POs, and handle stock control and stock takes.

Qualifications

• Minimum 3-5 years of working experience in a similar role within SME environments.
• Tertiary qualification in administration or related field.
• Excellent written and verbal communication in English and Afrikaans.
• Computer literate with proficient Microsoft Office skills.

Responsibilities

• Answer incoming phone calls and assist clients as needed.
• Draft reports, quotations, and place orders with suppliers.
• Obtain POs and manage stock control, stock takes, and records.
• Filing, document editing, minute taking, and serving as contact when Office Manager is unavailable.
• Coordinate collections/deliveries and ensure follow-ups on outstanding items.
• Maintain strong administrative systems and timely task management.

Skills

Administrative support

Communication

Time management

Documentation

Organizational skills

Education

Diploma in Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Duties & Responsibilities

This would entail covering a variety of tasks from filing, document editing, minute taking, being the point of contact when the Office Manager is not available, etc.

Assisting with any administrative duties required such as:

• Answer incoming phone calls
• Assisting clients where necessary
• Compiling/sending out quotations
• Obtaining POs
• Drafting reports
• Placing orders with suppliers
• Collections and/or deliveries
• Stock control - keeping track of all incoming and outgoing stock, assisting with stock takes and updating stock records
• Any other administrative tasks as and when required

Requirements

• Minimum 3-5 year working experience in a similar role within a small/medium sized business (experience within construction, engineering, or manufacturing environments is a strong advantage).
• Tertiary qualification in administration or related field
• Technical minded (Strong advantage)
• Excellent communication skills, both written and verbal (English and Afrikaans)
• Computer literate and proficient in Microsoft Office
• Strong administrative skills
• Strong organizational and time-management abilities
• Detail orientated
• Valid driver's licence and own transport
• Credit, criminal and medical checks will be done