Administration Officer

EdUpStairs; Cape Town; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs in Cape Town seeks an administrative officer to implement and manage office operations. You will perform general admin tasks, prepare submissions, reports, minutes, and manage records both manually and electronically.

The role requires an undergraduate qualification at NQF level 6, at least 1 year in administration, and strong MS Office skills. You will liaise with stakeholders, manage leave, and ensure compliance with regulations and PFMA frameworks.

Qualifications

• Undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management (NQF Level 6) recognised by SAQA.
• Minimum of 1 year experience in administration.
• Extensive knowledge of filing systems.
• Knowledge of Public Service Regulations and PFMA.
• Knowledge of Supply Chain Management processes.
• Willingness to travel and work extended hours.

Responsibilities

• Implement the administrative operations of the office.
• Perform general administrative activities in support of the unit.
• Draft submissions, reports, memorandums and minutes for the unit.
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing subsistence claims.
• Keep track of all incoming work and ensure deadlines are met.
• Liaise with stakeholders relevant to the office.
• Administer leave arrangements.
• Process forms and documents related to claims, payments, invoices and consultant fees.
• Type correspondence as required.
• Oversee office equipment and arrange maintenance.
• Provide logistical services in the unit.
• Ensure governance, risk and compliance management practices.
• Manage human, physical and financial resources within the unit.
• Coach staff on best practices and regulatory compliance.

Skills

Planning and organising

Analytical thinking

Problem Solving

Financial Administration

Office Administration

Time Management

Interpersonal

Verbal and Written Communication

Teamwork

Customer Focus

Multi-Tasking

MS Office

Computer literacy

Patriotic, Honesty, Integrity and...

Education

Undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management (NQF Level 6)

Tools

MS Office

Job description

Salary: R338 106 - R398 277 per annum (Level 07)

Requirements

An undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management at NQF Level 6 as
recognised by SAQA.
A minimum of 1 years experience in administration is required.
Extensive knowledge of various filing systems.
Knowledge of the Public Service Regulations.
Knowledge of Office Administration methodologies.
Knowledge and Understanding of departmental legislation and Prescripts.
Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations.
Knowledge of Supply Chain Management processes.
Willingness to travel and work extended hours.
Required skills and competencies: Planning and organising.
Analytical thinking.
Problem Solving.
Financial Administration.
Financial Administration.
Office Administration Time Management.
Planning.
Interpersonal.
Verbal and Written Communication.
Teamwork.
Customer Focus.
Multi-Tasking.
MS Office (MS Word, Excel, PowerPoint).
Computer literacy.
Patriotic, Honesty, Integrity and Accountability.

Duties

The successful candidate will be responsible for, amongst others, the following specific tasks: Implement the administrative operations of the office.
Perform general administrative activities in support of the unit.
Draft submissions, reports, submissions, memorandums and minutes for the unit).
Conduct records and document management both manually and electronically.
Provide support in completing and processing of subsistence claims.
Keep track of all incoming work and ensure that all deadlines are met.
Liaise with all stakeholders relevant to the office.
Administer leave arrangements.
Process forms and documents related to claims, payments, invoices and consultant
fees relevant to the office.
Type correspondence as and when required.
Oversee office equipment and organise maintenance and repairs as required.
Provide logistical services in the functional unit.
Ensure innovation and service delivery within the Unit.
Ensure the implementation of effective risk and compliance management practices.
Ensure the implementation of effective risk and compliance management practices.
Ensure effective and efficient management of human, physical and financial resources within the Unit.
Coach and guide staff on best practices and compliance with regulatory requirements.