Administration Clerk Supervisor

EdUpStairs; George; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs is seeking an experienced administrator in George (Western Cape) to provide comprehensive administrative and financial support. The role covers budgeting, procurement, HR documentation, and policy implementation, with emphasis on accuracy and regulatory compliance.

The ideal candidate will have a Grade 12 plus relevant diploma, and solid experience in government-style administrative procedures and PFMA. An unexpired driver’s license is advantageous.

Qualifications

• Senior/Grade 12 certificate or relevant qualification.
• Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• The disclosure of a valid unexpired driver’s license.
• Knowledge of administrative procedures.
• Disciplinary knowledge of labour law.
• Knowledge of dispute resolution process.
• Knowledge of labour relations policies.
• Understanding social and economic development issues.
• Basic financial Management and PFMA.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS, etc).
• Knowledge and insight of human resources prescripts.
• Knowledge management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skills both (verbal and written).
• Accountability and ethical conduct.

Responsibilities

• Provide administrative support to all personnel in the component.
• Compile and manage budget.
• Controls expenditure; Analyse procurement trends.
• Implement policies.
• Engage supplier regarding purchased materials.
• Develop action plan for the section.
• Administrative functions.
• Assist with the execution of financial administration.
• Receives, checks, compiles payment advices and VA2's and forward them to procurement office for Payment.
• Compile monthly reports.
• Do early warning systems.
• Implement financial transactions.
• Provide procurement services to the component.
• Handle procurement administration for the component.
• Process payment of goods and services acquired by component.
• Check PS providers’ claims; provide records on goods and services procured.
• Maintain register of the component up to date.
• Allocate tasks to staff and manage progress thereof.
• Keep register up to date.
• Implement approved resolutions.
• Maintenance of register.
• Prepare submissions for the component.
• Allocate tasks to staff and manage progress thereof; submit monthly reports.
• Keep and maintain the filing system.
• Keep and maintain attendance and leave registers.
• Assist in compiling HR documentation.
• Supervise and provide financial admin support.
• Capture and update expenditure.
• Check subsistence and travel claims and submit for approval.

Skills

Three to five years’ experience in</br

Good communication skills

Problem solving and analysis

Client orientation and customer focus

Accountability and ethical conduct

Knowledge of administrative procedures

Disciplinary knowledge of labour law

Knowledge of dispute resolution

Knowledge of labour relations policies

Basic financial management (PFMA)

Knowledge of financial systems (PERSAL

Knowledge of HR prescripts

Knowledge management

Understanding social and economic dev.

Education

Senior/Grade 12 certificate

Certificate/National Diploma in Office Administration

Job description

Qualifications

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to (5) five years’ experience in administration.
• A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• The disclosure of a valid unexpired driver’s license.
• Knowledge of administrative procedures.
• Disciplinary knowledge of labour law.
• Knowledge of dispute resolution process.
• Knowledge of labour relations policies.
• Understanding social and economic development issues.
• Basic financial Management and knowledge of PFMA.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS, etc).
• Knowledge and insight of human resources prescripts.
• Knowledge management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skills both (verbal and written).
• Accountability and ethical conduct.

Duties

• Provide administrative support to all personnel in the component.
• Compile and manages budget.
• Controls expenditure, Analyse procurement trends.
• Implement policies.
• Engage supplier regarding purchased materials.
• Develop action plan for the section.
• Administrative functions.
• Assist with the execution of financial administration.
• Receives, checks, compiles payment advises and VA2's and forward them to procurement office for Payment.
• Compile monthly reports.
• Do early warning systems.
• Implement financial transactions.
• Provide procurement services to the component.
• Handle procurement administration for the component.
• Process payment of goods and services acquired by component.
• Check Professional Services Providers claims in terms of rates charged and annual professional fees, provide records on goods and services procured, Goods and services procured.
• Maintain register of the component up to date.
• Allocate tasks to staff and manage progress thereof.
• Keep registerup to date.
• Implement approved resolutions.
• Maintenance of register.
• Prepare submissions for the component.
• Allocate tasks to staff and manage progress thereof, Do submissions on behalf of the component Compile monthly reports.
• Implement approved resolutions.
• Keep and maintain the filing system.
• Keep and maintain the attendance register, personnel records and leave register.
• Assist in compiling Human Resource Management documentation.
• Supervise and provide financial administration support e.g.
• Capture and update expenditure.
• Check correctness of subsistence and travel claims and submit to manager for approval.