Administration Clerk: Forest Enterprise Development

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Job summary

EdUpStairs in Pretoria, Gauteng seeks a diligent admin clerk to render general clerical support, manage correspondence, and assist with procurement and financial administration within the office.

The role requires Grade 12 or SAQA-recognised equivalent, basic knowledge of Public Service Regulation and PFMA, and strong computer and communication skills. Ability to work under pressure and in a team is essential.

Qualifications

• Grade 12 (NQF) or SAQA-recognised equivalent.
• Basic knowledge of Public Service Regulation and PFMA.
• Knowledge of procurement processes, organising and planning.
• Computer and communication skills.
• Good interpersonal relations and teamwork.
• Ability to work under pressure and resolve conflicts.
• Be responsible and loyal.

Responsibilities

• Render general clerical support and manage correspondence.
• Update registers, filing and document handling.
• Handle routine enquiries, photocopy, email management.
• Distribute documents to stakeholders and maintain filing system.
• Type documents and maintain incoming/outgoing registers.
• Provide procurement liaison and obtain quotations for standard items.
• Maintain asset register and provide logistics support.
• Maintain leave registers and attendance records for the office.
• Arrange travel and accommodation arrangements.
• Provide financial administration support and verify subsistence and travel claims.

Skills

Computer skills

Communication skills

Interpersonal skills

Teamwork

Conflict resolution

Public Service Regulation PFMA

Procurement knowledge

Organising & planning

Attention to detail

Education

Grade 12 (NQF) or SAQA-recognised equivalent

Job description

Grade 12 (NQF) or equivalent qualification as recognised by SAQA.
Exposure in Office Administration / Environment will serve as an added advantage.
Basic knowledge of Public Service Regulation and PFMA.
Knowledge of procurement processes, organising, and planning.
Computer skills and communication skills.
Good interpersonal relations skills.
Ability to work individually and in a team.
Ability to work under extreme pressure.
Ability to work with difficult people and ability to resolve conflicts.
Be responsible and loyalty.

Duties

Render general clerical support services; Record, organise, store, capture and retrieve correspondence and information.
Update registers and render administrative services.
Handle routine enquiries, make photocopies, receive, or send emails.
Distribute documents/packages to various stakeholders as required, maintain the filing system for the office.
Type documents and/or other correspondence when required.
Keep and maintain the incoming and outgoing documents register of the office.
Provide supply chain clerical support services within the component; Liaise with internal and external stakeholders in relation
to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Keep and maintain the asset register of the component.
Provide logistical support services.
Keep and maintain a leave registers; personnel records and attendance register for the office.
Arrange travelling and accommodation.
Provide financial administration support services in the component, Capture and update expenditure.
verify correctness of subsistence and travel claims of officials.
Submit to manager for approval.
Handle telephone accounts and pretty cash for the estate and regional office.