Administration Clerk Supervisor

EdUpStairs; South Africa; On-site; ZAR 250,000 - 350,000; Full time

Job summary

EdUpStairs is seeking a Senior Administrative Officer for the Boskop Hydrological Services Office. You will provide and oversee administrative support, conduct clerical tasks, manage meetings and filing, and handle correspondence and enquiries.

You will supervise supply chain, asset and personnel administration, ensuring budget accuracy, claims processing and discipline where needed. Strong team work and confidentiality are essential for success.

Qualifications

• Senior/Grade 12 certificate or relevant qualification.
• 3–5 years' experience in office administration.
• Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• Knowledge of clerical functions, basic financial practices as well as the ability to capture data and collate administrative statistics; knowledge of the legislative framework governing the Public Service.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS).
• Knowledge and insight of human resources prescripts.
• Must be able to work in a team and be flexible.
• Good computer literacy, planning, organising, execution, reliability, and administrative skills.
• Excellent verbal and written communication skills.
• Problem-solving, creativity and initiative skills.
• Accountability and ethical conduct.
• Good interpretation skills with ability to pay attention to details and handle confidential information.
• Ability to multitask and work under pressure.
• Client orientation and customer focus.

Responsibilities

• Provide and manage the administrative support of the Sub Directorate. Hydrological Services.
• Supervise and render general clerical support services by typing, checking and verifying submissions, minutes and letters.
• Arrange meetings and file approved minutes.
• Manage the correspondence register.
• Maintain the filing system.
• Handle support services queries and routine enquiries.
• Manage photocopy machines and any other administrative related functions for the Sub-Directorate.
• Supervise and provide supply chain and asset management clerical support services in accordance with the SCM and Asset Management processes within the Sub-Directorate by maintaining office stock control, asset register and storeroom management.
• Supervise and provide personnel administration clerical support services within the SubDirectorate by maintaining leave register, attendance register, personnel records, retirement forms, leave records, and making travelling arrangements.
• Supervise and provide financial administration support services within the SubDirectorate by ensuring that the budget information and expenditure is captured accurately, processing official claims and monitoring telephone/cell phone accounts.
• Supervise and Provide mentorship to Subordinates by allocating and ensuring quality of work, personnel development, assessing subordinates' performance and applying discipline.

Skills

Office administration

Clerical functions

Data capture

Administrative statistics

Communication (verbal & written)

Teamwork

Attention to detail

Multitasking

Public Service knowledge

Problem-solving

Education

Grade 12

Certificate/National Diploma in Office Administration

Tools

PERSAL

BAS

LOGIS

Job description

Centre: Boskop Hydrological Services Office

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to five (5) years' experience in office administration.
• A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• Knowledge of clerical functions, basic financial practices as well as the ability to capture data and collate administrative statistics. Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS).
• Knowledge and insight of human resources prescripts.
• Must be able to work in a team and be flexible.
• Good computer literacy, planning, organising, execution, reliability, and administrative skills.
• Excellent verbal and written communication skills.
• Problem-solving, creativity and initiative skills.
• Accountability and ethical conduct.
• Good interpretation skills with ability to pay attention to details and handle confidential information.
• Ability to multitask and work under pressure.
• Client orientation and customer focus.

Duties

• Provide and manage the administrative support of the Sub Directorate. Hydrological Services.
• Supervise and render general clerical support services by typing, checking and verifying submissions, minutes and letters.
• Arrange meetings and file approved minutes.
• Manage the correspondence register.
• Maintain the filing system.
• Handle support services queries and routine enquiries.
• Manage photocopy machines and any other administrative related functions for the Sub-Directorate.
• Supervise and provide supply chain and asset management clerical support services in accordance with the SCM and Asset Management processes within the Sub-Directorate by maintaining office stock control, asset register and storeroom management.
• Supervise and provide personnel administration clerical support services within the SubDirectorate by maintaining leave register, attendance register, personnel records, retirement forms, leave records, and making travelling arrangements.
• Supervise and provide financial administration support services within the SubDirectorate by ensuring that the budget information and expenditure is captured accurately, processing official claims and monitoring telephone/cell phone accounts.
• Supervise and Provide mentorship to Subordinates by allocating and ensuring quality of work, personnel development, assessing subordinates' performance and applying discipline.