Administration Clerk

EdUpStairs; Pietermaritzburg; On-site; ZAR 237,000 - 280,000; Full time

Job summary

EdUpStairs in Pietermaritzburg is seeking a clerical support assistant for the KwaZulu-Natal Division of The High Court. The role covers general clerical duties, filing, records management, and document control in a busy registry environment.

Applicants should possess a Grade 12 certificate; no previous experience is required. The position involves procurement support, asset registers, travel arrangements, and liaison with internal and external stakeholders. Driver’s license is advantageous.

Qualifications

• Grade 12 certificate is required.
• No prior experience required.
• Driver's license is an asset.
• Knowledge of registry procedures, filing, and public service frameworks.
• Proficient in Microsoft Office and good communication, numeracy and administrative skills.

Responsibilities

• Render general clerical support and filing system management.
• Record, organize, store, capture and retrieve correspondence and data.
• Prepare minutes and memos and provide secretariat support for meetings.
• Handle procurement of standard office items and maintain asset registers.
• Make travel arrangements and process travel/subsistence claims.
• Liaise with stakeholders and manage office administration within the unit.

Skills

Computer literacy

Communication

Numeracy

Interpersonal skills

Problem solving

Analysing

Time management

Administrative skills

Education

Grade 12

Tools

Microsoft Office

Job description

Salary: R237 453 – R279 708 per annum (Level 05

Centre: KwaZulu-Natal Division of The High Court: Pietermaritzburg

Requirements

• Applicants should be in possession of a Grade twelve (12) certificate.
• No experience required.
• A driver’s license will serve as an added advantage.
• Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service, filling system, mail procedure manual, promotion of access to information Act, National archives and Batho Pele Principles.
• Skilled in computer literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills.

Duties

• Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow‑up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc. by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel administration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentation on receipts correspond with the arrangements (e.g. accommodation, flight scheduling, passports, visas, etc.), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies within the sub-directorate