Administration Clerk: Transversal People Capacity Enablement (2 Posts Available)

Western Cape Government; Cape Town; Vor Ort; ZAR 180.000 - 240.000; Vollzeit

Benefits dieser Stelle

Medical assistance

Housing assistance

Pension fund contributions

Zusammenfassung

Western Cape Government is seeking a clerical and administrative support officer for the Provincial Assessment Centre (PAC) in Cape Town. The role involves handling correspondence, document management, attendance records, and routine office administration, while supporting logistics for assessments.

The incumbent will maintain PAC records, assist with HR and procurement administration, and contribute to financial record keeping and reporting. A Senior Certificate or equivalent is required.

Qualifikationen

• Grade (Senior Certificate or equivalent qualification).
• Clear familiarity with clerical processes and office administration.

Aufgaben

• Provide general clerical and administrative support to the Provincial Assessment Centre (PAC), including correspondence, document management, enquiries and routine office administration.
• Coordinate and support assessment logistics by preparing materials, arranging venues, maintaining attendance records and assisting with assessment-related activities.
• Manage assessment databases and information systems by capturing, updating and maintaining candidate, assessment and reporting records.

Kenntnisse

Data capturing

Records management

Communication

Ausbildung

Senior Certificate or equivalent

Jobbeschreibung

Minimum Requirements

Grade (Senior Certificate or equivalent qualification).

Recommendation

None.

Key Performance Areas

Provide general clerical and administrative support to the Provincial Assessment Centre (PAC), including correspondence, document management, enquiries and routine office administration; Coordinate and support assessment logistics by preparing materials, arranging venues, maintaining attendance records and assisting with assessment-related activities; Manage assessment databases and information systems by capturing, updating and maintaining candidate, assessment and reporting records.Maintain PAC records, filing systems and registers, ensuring accurate record keeping and document retrieval; Support human resource administration activities, including leave administration and personnel record management; Provide supply chain and procurement administration support, including quotations, purchasing processes, asset control and stationery management; Assist with financial administration, including expenditure tracking, invoice processing, travel and subsistence claims, petty cash and related financial records.

Competencies

Knowledge: Perform clerical duties and administrative practices, including data capturing, basic computer operations and statistics collection; administer the legislative framework governing the Public Service; perform work procedures relevant to the working environment;

Skills: perform administration and coordination functions; manage information and records; manage data and reporting; perform financial administration; manage procurement and assets; communicate effectively and provide stakeholder service; plan and organise activities; maintain attention to detail.

Remuneration

R - R2 per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.

All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.