Administration Clerk/ Secretary

Department of Health; Pretoria; On-site; ZAR 202,000 - 273,000; Full time

Job summary

Department of Health (Weskoppies Hospital) is seeking an administrative/secretarial officer to support the Office of the Senior Clinical Manager. You will manage diaries, handle calls, draft documents and coordinate meetings, travel claims and minutes.

The role requires Grade 12, strong computer literacy (MS Teams, Word, Excel, Outlook, PowerPoint) and excellent communication skills. Work is onsite at Weskoppies Hospital with standard public service benefits.

Qualifications

• Grade 12 or equivalent required.
• Administrative/secretarial experience preferred.
• Computer literacy with MS Office and related tools.
• Ability to manage documents, diaries and meetings.
• Ability to draft and format documents clearly and professionally.

Responsibilities

• Provide secretarial/administrative support in the Office of the Senior Clinical Manager.
• Receive calls and route to relevant staff; record appointments and events.
• Type documents for the Senior Clinical Manager and staff; operate office equipment.
• Organise meetings, arrange venues, refreshments and schedules.
• Process travel and subsistence claims; take minutes and action lists.
• Maintain electronic document tracking and filing systems; monitor deadlines.

Skills

Office management

Document tracking

Telephone etiquette

Interpersonal skills

MS Office proficiency

Education

Grade 12

Tools

MS Teams

Word

Excel

Outlook

PowerPoint

Job description

• Package : R 237 453.00 per annum plus benefits

Requirements :

• Grade 12. Rendering administrative/ secretarial services to the office of the Senior Management. Knowledge of relevant Public Service and Departmental legislation/prescripts/policies and procedures; Knowledge of Office Management; Knowledge of document tracking, filing, storage and retrieval. Remain abreast with the procedures and processes that apply in the office of the Clinical manager Demonstrable competency in acting independently, Professionally, Accountable and with Credibility. Sound planning and organizing skills, written and verbal communication. Good telephone etiquette. Strong interpersonal and communication skills. Computer literacy and knowledge of programs in MS Teams, Word, Excel, Outlook and PowerPoint. A Wide range of office and administrative functions is also a requirement. Shortlisted candidates will also be subjected to a computer literacy/competency test.

Duties :

• Provide a secretarial/administrative support services in the Office of the Senior Clinical Manager. Receive telephonic calls and refer them to the relevant role players. Record appointments, bookings and events on the diary. Type documents for the Senior Clinical manager and other staff within the unit. Operate office equipment e.g. fax machine, scanners and photocopiers. Check the arrangements when relevant documents are received. Arrange meetings and events. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Process the travel and subsistence claims for the Senior Clinical Manager. Accurately record and compile minutes and action list of the meetings. Do office filing daily, weekly and monthly as required. Assist with quarterly report for the office of the Senior Clinical manager. Receive, record and distribute all incoming and outgoing documents. Handle the procurement of standard items like stationary, equipment’s etc. Maintain an electronic document tracking system. Distribute the documents to relevant officials internal and external stakeholders. Monitor compliance in terms of time frame determined by the Clinical manager by sending reminders and inform the clinical manager of delays or non-compliance to due dates. Provision of effective support to Clinical and Therapeutic units including Nursing management. Maintain professional growth / ethical standards and self-development.

Employer : Department of Health

Location : Weskoppies Hospital

Closing Date : 26-08-2026

Criteria Questions

Do you have grade 12?

Are you computer literate (MS Teams, word excel, outlook & PowerPoint)?