Administration Clerk

Department of Health; Pretoria; On-site; ZAR 202,000 - 273,000; Full time

Job summary

Department of Health at Weskoppies Hospital in Pretoria is seeking an administrative officer to support patient administration operations, including registration of MHCUs on HIS/SAP and OPD registrations. The role requires Grade 12, proficiency in Microsoft Office, and knowledge of HIS/SAP and MHCA documents; willingness to work 12-hour shifts, weekends, holidays and overtime.

You will assist with billing classifications under UPFS tariffs, generate regular reports, and liaise with prosecutors

Qualifications

• Grade 12 (Senior certificate) required.
• Proficiency in MS Word, MS Excel, MS PowerPoint and Outlook.
• Knowledge of HIS/SAP and MHCA 17/2002 documents; knowledge of registration/admission processes.

Responsibilities

• Provide administrative support to patient administration operations.
• Registration of MHCUs on HIS/SAP and OPD registrations.
• Admission of MHCUs from referral hospitals and courts; ensure MHCA documents are submitted.
• Classify MHCUs for UPFS billing tariffs; manage downtime procedures.

Skills

Computer literacy

MS Office proficiency

Education

Grade 12 (Senior certificate)

Tools

HIS/SAP

Job description

• Package : R 237 453.00 per annum plus benefits

Requirements

• Grade 12 (Senior certificate).Computer literacy with proficiency in Microsoft Office(MS Word, MS Excel, MS Office, MS Power Point, Outlook) applications. Knowledge of HIS/SAP will be an added advantageKnowledge of registration and admission process on HIS/SAP Knowledge of the Mental Health Care Act (MHCA 17/2002) documents Billing classification. Preparedness to work shifts (12-hour shift), including weekends and public holidays and overtime when requested.

Duties

• Provide administrative support to Patient administration operations. Registration of mental health care users (MHCUs) on HIS/SAP. Registration of outpatient visits and appointments (OPD). Admission of mental health care users from referral hospitals and courts. Ensure that correct MHCA documents are submitted on admission and that MHCUs are correctly classified. Knowledge of billing classification according to the UPFS tariffs.Knowledge of downtime procedure. Liaison with the Mental Health Review Board with regards to MHCA documents. Knowledge of periodical reports and the submission thereof .Continuous liaison with prosecutors with regards to admissions from court .Reclassification administrative procedures on state patients to involuntary MHCUs. Update all MHCUs movements on SAP/HIS. Abscondment, discharge and leave of absence procedureScanning and filing of documents. Safekeeping of MHCU’s private funds, kit and valuables. Compile daily, weekly and monthly reports on admissions and other movements. Perform any other duties as reasonably delegated by the supervisor within the scope of the post.

Employer

Department of Health

Location

Weskoppies Hospital

Closing Date

26-08-2026

Criteria Questions

Do you have grade 12?

Are you computer literate (MS Teams, word excel, outlook & PowerPoint)?