Clinical Office Administrator & Secretary

Department of Health; Pretoria; On-site; ZAR 202,000 - 273,000; Full time

Job summary

Department of Health (Weskoppies Hospital) is seeking an administrative/secretarial officer to support the Office of the Senior Clinical Manager. You will manage diaries, handle calls, draft documents and coordinate meetings, travel claims and minutes.

The role requires Grade 12, strong computer literacy (MS Teams, Word, Excel, Outlook, PowerPoint) and excellent communication skills. Work is onsite at Weskoppies Hospital with standard public service benefits.

Qualifications

• Grade 12 or equivalent required.
• Administrative/secretarial experience preferred.
• Computer literacy with MS Office and related tools.
• Ability to manage documents, diaries and meetings.
• Ability to draft and format documents clearly and professionally.

Responsibilities

• Provide secretarial/administrative support in the Office of the Senior Clinical Manager.
• Receive calls and route to relevant staff; record appointments and events.
• Type documents for the Senior Clinical Manager and staff; operate office equipment.
• Organise meetings, arrange venues, refreshments and schedules.
• Process travel and subsistence claims; take minutes and action lists.
• Maintain electronic document tracking and filing systems; monitor deadlines.

Skills

Office management

Document tracking

Telephone etiquette

Interpersonal skills

MS Office proficiency

Education

Grade 12

Tools

MS Teams

Word

Excel

Outlook

PowerPoint

Job description

Department of Health (Weskoppies Hospital) is seeking an administrative/secretarial officer to support the Office of the Senior Clinical Manager. You will manage diaries, handle calls, draft documents and coordinate meetings, travel claims and minutes.

The role requires Grade 12, strong computer literacy (MS Teams, Word, Excel, Outlook, PowerPoint) and excellent communication skills. Work is onsite at Weskoppies Hospital with standard public service benefits.