Administration Clerk Production

EdUpStairs; Mahikeng; On-site; ZAR 112,000 - 167,000; Full time

Job summary

EdUpStairs is seeking a capable administrative professional to provide secretarial and clerical support to the Sub-Directorate, handling calls, records, and travel arrangements. The role requires strong data entry, coding of documents, and liaison with internal and external stakeholders.

You will contribute to office operations under public service guidelines, coordinate meetings, manage invoices and meetings minutes, and support financial, personnel and supply chain administration.

Qualifications

• Possess a Senior/Grade 12 certificate or relevant qualification.
• Knowledge of clerical functions and data capture.
• Basic knowledge of HR prescripts.
• Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS).
• Understanding of the legislative framework governing the Public Service.
• Understanding of working procedures in terms of the environment.
• Interpersonal relations.
• Flexibility.
• Teamwork.

Responsibilities

• Provide secretarial, receptionist and administrative support to the Sub-Directorate.
• Receive telephone calls and messages for the Provincial Office and channel calls to relevant role players.
• Coordinate and arrange meetings and events for the office of the Corporate Support Services Sub-Directorate.
• Compile and coordinate documents for the Sub-Directorate.
• Operate office equipment like photocopy machines.
• Liaise with external and internal stakeholders.
• Render general clerical support services.
• Coordinate and arrange all meetings and events for the office of Sub-Directorate: Corporate Support Services.
• Collect all relevant information to enable Deputy Director: Corporate Support Services to prepare for the meetings.
• Record minutes for the management of the Sub- Directorate as and when required.
• Process and manage all travel management arrangements for the Sub-Directorate.
• Process all travel and subsistence claims and all invoices that emanates from the activities of the work of the Sub-Directorate.
• Receive and, record and distribute Provide supply chain management support services within the component.
• Provide personnel administration clerical support services within the component.
• Provide financial administration support services in the component.

Skills

Clerical skills

Data entry

Interpersonal relations

Communication

Planning and organizing

Computer literacy

Teamwork

Problem solving

Customer focus

Accountability

Ethical conduct

Education

Senior/Grade 12 certificate

Relevant qualification

Tools

PERSAL

BAS

LOGIS

Job description

• A Senior/Grade 12 certificate or relevant qualification.
• Knowledge of clerical functions, practices as well as the ability to capture data, operate computer and collate administrative statistics.
• Basic knowledge and insight of human resources prescripts.
• Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS etc).
• knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment.
• Interpersonal relations.
• Flexibility.
• Teamwork.
• Basic knowledge of problem solving and analysis.
• People and Diversity Management.
• Client Orientation and Customer focus.
• Communication.
• Accountability and Ethical Conduct.
• Computer literacy.
• Planning and organizing.
• Language.
• Good verbal and written communication skills.

Duties

• Provides secretarial, receptionist and administrative support service to the Sub-Directorate.
• Receive telephone calls and messages for the Provincial Office and channel calls to relevant role players if needs be.
• Coordinate and arrange meetings all meetings and events of the office of the Corporate Support Services Sub-Directorate.
• Compilation and coordination of documents for the Sub-Directorete.
• Operate office equipment like photocopy machines.
• Laise with external and internal stakeholder.
• Render general clerical support services.
• Coordinate and arrange all meetings and events for the office of SubDirectorate: Corporate Support Services.
• Collects all relevant information to enable Deputy Director: Corporate Support Services to prepare for the meetings.
• Record minutes for the management of the Sub- Directorate as and when required.
• Process and manage all travel management arrangements for the Sub-Directorate.
• Process all travel and subsistence claims and all invoices that emanates from the activities of the work of the Sub-Directorate.
• Receive and, record and distribute Provide supply chain management support services within the component.
• Provide personnel administration clerical support services within the component.
• Provide financial administration support services in the component.