Admin Controller (Medical)

Helderberg Personnel Cc; South Africa; On-site; ZAR 300,000 - 520,000; Full time

Job summary

Helderberg Personnel Cc is seeking an Admin Controller in the Bellville area to provide operational, administrative, and customer support for the medical equipment business. You will coordinate equipment scheduling, manage medical aid billing, track assets, and support daily operations.

Applicants should have at least 3 years in a similar role, with experience in medical practice or logistics coordination, and be proficient in filing and administrative tasks.

Qualifications

• Minimum 3 years experience in a similar admin/coordination role.
• Experience in medical practice or logistics coordination.
• Proficient in filing systems and basic accounting/billing processes.

Responsibilities

• Provide daily admin support to ensure smooth operations.
• Process daily medical aid billing for rendered services.
• Prepare quotes and invoices for private clients and medical aid schemes.
• Follow up on statements and outstanding account queries.
• Manage rental contracts and stock take.
• Maintain electronic and manual filing systems.
• Coordinate equipment scheduling and movement with installers.

Skills

Operational efficiency

Administrative coordination

Customer service

Billing administration

Job description

Our Client is a well established medical equipment rental and healthcare support services company, looking to employ an Admin Controller in the Bellville area, to join their team.

MAIN PURPOSE OF THIS ROLE:

To provide efficient operational, administrative, and customer support to ensure smooth daily operations of the medical equipment business. The role serves a critical operational management function coordinating equipment scheduling, customer service, medical aid billing, and asset tracking, requiring strong self-management and operational effectiveness.

Key Responsibilities and Requirements

Customer and Medical Aid Billing Administration

• Daily medical aid billing for rendered services
• Processing quotes and invoices for private clients and medical aid schemes
• Following up on statements and outstanding account queries.
• Managing rental contracts administration
• Maintaining electronic and manual filing systems according to company procedures

Requirements and Expectations

• At least 3 years experience in a similar position
• Candidates must have proven experience in medical practice and/or operational/logistics coordination

Equipment Management:

• Tracking daily equipment movement
• Liaising regularly with installers to ensure equipment is well maintained
• Managing equipment availability across installer locations
• Taking full responsibility for the stock take

Office and General Administration:

• Professionally answering/directing phone calls and managing incoming emails
• Carrying out general office administrative duties