Admin Controller – Medical Equipment Operations

Zohorecruit; Cape Town; On-site; ZAR 300,000 - 520,000; Full time

Job summary

Zohorecruit in Cape Town, Western Cape, South Africa, is hiring an Admin Controller – Medical Equipment Operations to own day-to-day operational administration, medical equipment scheduling, asset tracking, and client services.

You will streamline workflows, coordinate stock and installer schedules, and manage billing processes with private clients and medical aid schemes, while maintaining confidentiality and strong customer engagement.

Qualifications

• Prior experience with Medical Aid Scheme billing procedures.
• 5 years of experience in a similar administrative or operational controller role.

Responsibilities

• Execute daily medical aid billing and process quotes and invoices for private clients and medical aid schemes.
• Manage daily receipts, rental contracts, and filing systems.
• Follow up on outstanding queries and statements to ensure revenue collection.
• Oversee equipment tracking and availability per installer location, and liaise with installers.
• Lead six-month stock takes and prepare operational summary reports.
• Answer calls and emails; maintain cross‑team communication with management, agents, suppliers and customers.
• Uphold confidentiality and ensure devices stay online daily.

Skills

Medical Aid Billing

Operational Administration

Job description

Admin Controller – Medical Equipment Operations

Belville, Cape Town, South Africa | Posted on 05/10/2026

• Please note Due to the high volume of applications we receive, we are unfortunately unable to respond to everyone individually. If you haven't heard from us within 21 days, please assume your application was unsuccessful on this occasion.
• State/Province Western Cape
• Country South Africa

Job Description

Playing a central role within a growing operational and administrative environment, this position supports the day-to-day execution of medical equipment scheduling, asset tracking, and client services. The role is designed for an organised professional who takes full ownership of operational administration while maintaining strong commercial acumen and compassionate customer engagement.

Working under the guidance of management and business owners, the candidate will be responsible for streamlining operational workflows, coordinating stock and installer schedules, and overseeing comprehensive billing processes. This includes direct interface with private clients, healthcare providers, and medical aid schemes to resolve account query statements and support smooth service delivery.

Key Responsibilities

• Execute daily medical aid billing and process customer quotes and invoices for both private clients and medical aid schemes .
• Manage daily receipts, handle rental contract administration, and maintain accurate manual and electronic filing systems .
• Follow up on outstanding account queries and statements to ensure effective revenue collection .
• Oversee daily equipment tracking, manage equipment availability per installer location, and liaise with installers regarding ongoing maintenance .
• Take full ownership of the six-monthly stock take and maintain operational summary reports and schedules .
• Apply practical problem-solving skills to manage everyday scenarios in a critical service delivery environment .
• Professionally answer telephone calls, manage incoming emails, and ensure operational communication across management, agents, suppliers, and customers .
• Maintain compliance standards, ensure patient and client information confidentiality, and ensure company mobile devices remain online daily

Requirements

• Prior experience with Medical Aid Scheme billing procedures.
• 5 years of experience in a similar administrative or operational controller role