Admin Assistant

Dr Neff inc; Cape Town; Hybrid; ZAR 61,000 - 81,000; Part time

Job summary

Dr Neff inc is seeking a part-time Personal/Admin Assistant to support the day-to-day administration of a medical practice in Wynberg, Cape Town, with a mix of in-office and remote work.

The role runs 08h00–16h00, three days per week, as a temporary independent contractor. Training on practice systems will be provided; you will handle routine office tasks independently while keeping patient information confidential.

Qualifications

• Confident using computers, office software, email, printers and scanners.
• Able to learn new systems and processes quickly.
• Comfortable working in a medical practice, communicating professionally with patients and handling confidential information discreetly.

Responsibilities

• Make and receive phone calls and send routine emails and other communications.
• Review incoming emails and WhatsApp messages, log items that need action, and follow up on outstanding tasks.
• Track patient enquiries and keep the relevant staff members updated.
• Maintain the attendance register and update the monthly record of payments due.
• Take meeting minutes and notes, and print and scan documents.

Skills

Computers/office software

Learning agility

Professional patient communication

Job description

Personal/Admin Assistant (Part-Time) – Medical Practice

– Location — Wynberg, Cape Town, with a mix of in-office and remote work

– Hours — 08h00–16h00, three days per week

– Contract — Temporary independent contractor

– Pay — R385 per day worked, approximately R5,000 in a typical month. The monthly total depends on the number of days worked.

– Start date — As soon as possible

We’re looking for a reliable, organised personal assistant to support the day-to-day administration of a medical practice. We’ll train you on our practice systems. You should already be comfortable handling routine office tasks independently.

Key responsibilities

• – Make and receive phone calls and send routine emails and other communications.
• – Review incoming emails and WhatsApp messages, log items that need action, and follow up on outstanding tasks.
• – Track patient enquiries and keep the relevant staff members updated.
• – Maintain the attendance register and update the monthly record of payments due.
• – Take meeting minutes and notes, and print and scan documents.

Minimum requirements

• – Confident using computers, office software, email, printers and scanners.
• – Able to learn new systems and processes quickly.
• – Comfortable working in a medical practice, communicating professionally with patients and handling confidential information discreetly.
• – Available to work both in Wynberg and remotely as required.