Admin Assistant

Cre8work!; South Africa; On-site; ZAR 167,400 - 279,000; Full time

Job summary

A dynamic company in South Africa is looking for an Executive Assistant to support its Directors with various administrative tasks. Responsibilities include managing calendars, scheduling meetings, making travel arrangements, and ensuring efficient flow of information. The ideal candidate should have strong organizational skills, discretion, and familiarity with office tools. A Matric certification is required, along with relevant work experience. Join a fast-paced environment where you can make a significant impact.

Qualifications

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Discretion and confidentiality required.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.

Skills

Organizational skills

Time management skills

Verbal communication

Written communication

MS Office knowledge

Education

Matric certification

PA diploma or certification

Job description

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Directors.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Matric certification
• Clear criminal record
• Minimum of 3 contactable references

PA diploma or certification is advantageous