Trainee Administrative Assistant

Placements24; Bloemfontein; On-site; ZAR 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive training

Career advancement opportunities

Supportive office environment

Job summary

Placements24 is seeking a detail-oriented Trainee Administrative Assistant to support operations in Bloemfontein. This entry-level role offers hands-on experience in managing correspondence, scheduling appointments, maintaining records, and general team support.

You will develop administrative skills in a professional office, with training and exposure to various business functions. Excellent English communication, strong organization, and a pro-learning attitude are essential.

Qualifications

• National Senior Certificate or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage incoming/outgoing mail, emails, and calls for the team.
• Schedule meetings and manage calendars for managers and team members.
• Maintain filing systems (physical and digital) for accuracy and accessibility.
• Assist with data entry and preparation of reports/presentations.
• Provide general administrative support such as photocopying, scanning, and ordering supplies.

Skills

Microsoft Office

Communication

Organizational skills

Education

National Senior Certificate

Job description

About the Role

Our client is looking for a detail-oriented and organized Trainee Administrative Assistant to support their operations in Bloemfontein . This is an excellent entry-level position for individuals keen to develop administrative skills in a professional office environment. You will gain hands‑on experience in a range of tasks, including managing correspondence, scheduling appointments, maintaining records, and providing general support to the team. We are seeking a proactive individual with strong communication skills and a willingness to learn the intricacies of office management and business operations.

Key Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls, directing them to the appropriate personnel.
• Schedule meetings, appointments, and manage calendars for managers and team members.
• Maintain and organize filing systems , both physical and digital, ensuring accuracy and accessibility.
• Assist with data entry and the preparation of reports and presentations.
• Provide general administrative support, such as photocopying, scanning, and ordering office supplies.

Requirements

• A completed National Senior Certificate or equivalent.
• Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational skills and attention to detail.
• A positive attitude and a willingness to learn and take on new responsibilities.

Benefits

• Comprehensive training in administrative procedures and office management.
• Opportunity to learn from experienced administrative professionals.
• Exposure to various business functions within the organization.
• A professional and supportive office environment.
• Potential for career advancement within the company based on performance.