Admin and Sales Operations Assistant

Chosen Online Pty Ltd; Cape Town; On-site; ZAR 305,000 - 365,000; Full time

Job summary

Chosen Online Pty Ltd in the Western Cape is seeking an Admin & Sales Operations Assistant to provide hands-on support to the Head of Internal Sales. You will manage daily administration, coordinate a busy workload and ensure the internal sales operation runs smoothly.

The ideal candidate is highly organised, proactive and reliable, with strong communication and the ability to take ownership from instruction to completion.

Qualifications

• Matric essential.
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Responsibilities

• Provide day-to-day administrative and operational support to the Head of Internal Sales.
• Assist with managing and prioritising a busy internal sales workload.
• Coordinate internal sales administration and general back-office activities.
• Follow up on outstanding actions, documentation, orders and internal requests.
• Assist with quotes, sales documentation, reports and general correspondence.
• Maintain accurate records and ensure information is captured and updated correctly.
• Coordinate between internal sales, customers, suppliers and other departments.
• Keep track of deadlines and ensure important actions don't fall through the cracks.
• Assist with general operational requirements within the department.
• Identify administrative or operational problems and proactively help resolve them.
• Take ownership of tasks from instruction through to completion.
• Provide additional administrative support wherever required.

Skills

Organised

Proactive

Strong communication

Time management

Detail-oriented

Reliable

Calm under pressure

Good problem solving

Education

Matric

Tools

Microsoft Office

Job description

Admin & Sales Operations Assistant - Internal Sales

Location: Western Cape

Salary: R30,000 per month + performance bonus

Start Date: Ideally before 1 November

Minimum Qualification: Matric

The Opportunity

We are looking for a highly capable, organised and proactive Admin & Sales Operations Assistant to provide hands-on support to the Head of Internal Sales.

This is a critical back-office support role for someone who can take ownership of administration, coordinate a busy workload and ensure that the day-to-day internal sales operation runs smoothly.

The ideal person will be energetic, hardworking and confident enough to hold their own, make decisions and take initiative without needing constant supervision.

Most importantly, we need someone dependable who gives the Head of Internal Sales confidence that things are under control and will get done.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Head of Internal Sales.
• Assist with managing and prioritising a busy internal sales workload.
• Coordinate internal sales administration and general back-office activities.
• Follow up on outstanding actions, documentation, orders and internal requests.
• Assist with quotes, sales documentation, reports and general correspondence.
• Maintain accurate records and ensure information is captured and updated correctly.
• Coordinate between internal sales, customers, suppliers and other departments.
• Keep track of deadlines and ensure important actions don't fall through the cracks.
• Assist with general operational requirements within the department.
• Identify administrative or operational problems and proactively help resolve them.
• Take ownership of tasks from instruction through to completion.
• Provide additional administrative support wherever required.

The Person We're Looking For

• Highly organised and naturally good at administration.
• Hardworking with a strong work ethic.
• Energetic, ambitious and eager to learn.
• Confident and assertive when necessary.
• Able to hold their own in a busy sales environment.
• Comfortable making sensible day-to-day decisions.
• Proactive rather than waiting to be told what to do.
• Able to prioritise and manage multiple tasks simultaneously.
• Excellent at following up and getting things completed.
• Detail-oriented and accurate.
• Reliable, responsible and accountable.
• A strong communicator who can deal professionally with different personalities.
• Calm under pressure and able to handle a demanding workload.
• Someone who creates a sense of structure, control and dependability for the Head of Internal Sales.

Minimum Requirements

• Matric essential.
• Strong administrative and back-office skills.
• Good computer literacy.
• Ability to work independently and use initiative.

Package

R30,000 per month + performance bonus

This is an excellent opportunity for a motivated individual who wants to build their career within a busy, professional technology environment and become a trusted right-hand support to the Head of Internal Sales.

• Strong written and verbal communication skills.
• Excellent organisational and time-management ability.
• Previous experience in administration, sales administration, internal sales support or operations would be advantageous.