Remote Executive Assistant (EN/ES)

Valatam; Porlamar; Remote; VES 6,831,000 - 10,247,000; Full time

Benefits offered by this job

Hourly pay range USD 696–1,044/mo (rem

Annual pay increments

Discretionary client bonuses (80% of 1

Job summary

Valatam is seeking a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. The role requires 3-5 years of experience in administrative or virtual assistance, and fluency in English and Spanish.

You will manage communications, records, and workflows, while coordinating scheduling, data entry, and reporting with precision.

Qualifications

• Fluent English (C1/C2) and Spanish.
• 3-5 years of professional experience in Executive/Administrative/Virtual assistance or similar roles.
• Experience supporting executives, managers, teams, or business operations.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with email management, document management, scheduling, data entry, reporting, and coordination.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently in a remote environment.
• Strong problem-solving skills and adaptability when learning new tools and processes.
• Professional and dependable approach to client communication and confidential information.
• Quiet home office with stable internet connection (≥10 Mbps download / 2 Mbps upload).
• Bachelor's or Associate degree preferred.

Responsibilities

• Provide day-to-day administrative and virtual support to clients and their teams.
• Manage and organize emails, communications, documents, and digital information.
• Maintain accurate records, databases, and administrative documentation.
• Organize and manage files using Google Drive and other digital document-management tools.
• Perform data entry, reporting, and information-management tasks with high accuracy.
• Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed.
• Research information, organize findings, and prepare summaries or documentation.
• Assist with client, vendor, and internal communications in a professional and timely manner.
• Document processes and help maintain organized workflows and standard operating procedures.
• Support administrative projects and day-to-day business operations.
• Manage multiple priorities and deadlines with attention to detail.
• Perform other administrative or operational tasks related to client needs.

Skills

English proficiency

Spanish proficiency

Organizational skills

Independent work

Education

Bachelor's/Associate degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Valatam is seeking a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. The role requires 3-5 years of experience in administrative or virtual assistance, and fluency in English and Spanish.

You will manage communications, records, and workflows, while coordinating scheduling, data entry, and reporting with precision.