Remote Executive Assistant - Bilingual (English/Spanish)

Valatam; Porlamar; Remote; VES 6,837,000 - 10,256,000; Full time

Benefits offered by this job

Annual pay increments

Discretionary year-end bonuses

7 U.S. federal holidays + 4 PTO days

Monthly medical insurance stipend

Birthday and anniversary bonuses

Gym/wellness allowance

Unlimited online fitness classes

Company events and celebrations

Job summary

Valatam is seeking a Junior Executive Assistant to support US-based executives and international clients in a fully remote environment. You will manage calendars, coordinate meetings across time zones, and prepare reports and presentations while organizing emails and documents.

Ideal candidates have 1–2 years in executive or administrative support, strong English/Spanish skills, and proficiency with Google Workspace and MS Office.

Qualifications

• Fluent English (C1/C2) and Spanish with strong written and verbal communication.
• 1–2 years of experience in Executive Assistance, Administrative Assistance, Virtual Assistance, or similar role.
• Experience supporting managers, executives, teams, or business operations preferred.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office.
• Strong organizational skills with attention to detail.
• Ability to manage calendars, emails, documents, meetings, and multiple priorities effectively.
• Excellent communication, problem-solving, follow-up, and time-management skills.
• Ability to work independently in a fully remote environment with professionalism and accountability.
• Quiet home office setup, stable internet (min 10 Mbps download / 2 Mbps upload), and a backup connection.
• Bachelor's or Associate's degree preferred.

Responsibilities

• Manage executive calendars, appointments, and schedules.
• Monitor, organize, and respond to emails and other professional communications.
• Schedule and coordinate meetings across different time zones.
• Prepare presentations, reports, spreadsheets, documents, and other business materials.
• Take meeting notes and minutes, track action items, and follow up on pending tasks.
• Organize digital files and maintain accurate records using Google Drive and other productivity tools.
• Provide administrative support for executive projects and day-to-day operations.
• Communicate professionally with clients, vendors, and internal team members.
• Handle sensitive information with discretion and maintain confidentiality.
• Prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Perform other administrative or executive support tasks as needed.

Job description

Valatam is seeking a Junior Executive Assistant to support US-based executives and international clients in a fully remote environment. You will manage calendars, coordinate meetings across time zones, and prepare reports and presentations while organizing emails and documents.

Ideal candidates have 1–2 years in executive or administrative support, strong English/Spanish skills, and proficiency with Google Workspace and MS Office.