Junior Executive Assistant

Valatam; Porlamar; Remote; VES 6,837,000 - 10,256,000; Full time

Benefits offered by this job

Annual pay increments

Discretionary year-end bonuses

7 U.S. federal holidays + 4 PTO days

Monthly medical insurance stipend

Birthday and anniversary bonuses

Gym/wellness allowance

Unlimited online fitness classes

Company events and celebrations

Job summary

Valatam is seeking a Junior Executive Assistant to support US-based executives and international clients in a fully remote environment. You will manage calendars, coordinate meetings across time zones, and prepare reports and presentations while organizing emails and documents.

Ideal candidates have 1–2 years in executive or administrative support, strong English/Spanish skills, and proficiency with Google Workspace and MS Office.

Qualifications

• Fluent English (C1/C2) and Spanish with strong written and verbal communication.
• 1–2 years of experience in Executive Assistance, Administrative Assistance, Virtual Assistance, or similar role.
• Experience supporting managers, executives, teams, or business operations preferred.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office.
• Strong organizational skills with attention to detail.
• Ability to manage calendars, emails, documents, meetings, and multiple priorities effectively.
• Excellent communication, problem-solving, follow-up, and time-management skills.
• Ability to work independently in a fully remote environment with professionalism and accountability.
• Quiet home office setup, stable internet (min 10 Mbps download / 2 Mbps upload), and a backup connection.
• Bachelor's or Associate's degree preferred.

Responsibilities

• Manage executive calendars, appointments, and schedules.
• Monitor, organize, and respond to emails and other professional communications.
• Schedule and coordinate meetings across different time zones.
• Prepare presentations, reports, spreadsheets, documents, and other business materials.
• Take meeting notes and minutes, track action items, and follow up on pending tasks.
• Organize digital files and maintain accurate records using Google Drive and other productivity tools.
• Provide administrative support for executive projects and day-to-day operations.
• Communicate professionally with clients, vendors, and internal team members.
• Handle sensitive information with discretion and maintain confidentiality.
• Prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Perform other administrative or executive support tasks as needed.

Job description

About Valatam

We're Valatam, a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we're thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people.

About The Role

We are looking for a Junior Executive Assistant to provide reliable administrative and executive support to U.S.-based executives and international clients in a fast-paced, fully remote environment.

In this role, you will help manage day-to-day executive operations by coordinating calendars and meetings, organizing emails and documents, preparing reports and presentations, tracking follow-ups, and ensuring important tasks are completed accurately and on time. This is an excellent opportunity for an organized, proactive professional looking to grow their career in Executive Assistance, Administrative Support, or Virtual Assistance.

Key Responsibilities

• Manage executive calendars, appointments, and schedules
• Monitor, organize, and respond to emails and other professional communications
• Schedule and coordinate meetings across different time zones
• Prepare presentations, reports, spreadsheets, documents, and other business materials
• Take meeting notes and minutes, track action items, and follow up on pending tasks
• Organize digital files and maintain accurate records using Google Drive and other productivity tools
• Provide administrative support for executive projects and day-to-day business operations
• Communicate professionally with clients, vendors, and internal team members
• Handle sensitive information with discretion and maintain confidentiality
• Prioritize multiple tasks, meet deadlines, and adapt to changing priorities
• Perform other administrative or executive support tasks as needed

Requirements

• Fluent English (C1/C2) and Spanish, with strong written and verbal communication skills
• 1-2 years of experience in Executive Assistance, Administrative Assistance, Virtual Assistance, or a similar support role
• Experience supporting managers, executives, teams, or business operations is preferred
• Proficiency with Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets) and Microsoft Office
• Strong organizational skills and attention to detail
• Ability to manage calendars, emails, documents, meetings, and multiple priorities effectively
• Excellent communication, problem-solving, follow-up, and time-management skills
• Ability to work independently in a fully remote environment while maintaining professionalism and accountability
• Quiet home office, stable internet connection (minimum 10 Mbps download / 2 Mbps upload), and a backup internet connection
• Bachelor's or Associate's degree preferred

Benefits

What We Offer

• Hourly rate equivalent to USD $696-$1,044/month, based on experience
• Annual pay increments
• Discretionary client bonuses (80% of clients award year-end bonuses)
• 7 U.S. federal holidays + 4 paid PTO days
• Monthly medical insurance stipend after meeting eligibility criteria
• Birthday and anniversary bonuses + gym/wellness allowance
• Unlimited online fitness classes
• Company events and Christmas celebrations

Our Core Values at Work

We live by ACTION (get things done), CARE (help others and do things right), OUTSTANDING (operate at the highest standards), DEPENDABLE (own every commitment), and ENERGY (bring positivity every day). You'll thrive here if these values resonate with you.

IMPORTANT

We would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role