Remote Executive Assistant — Bilingual (EN/ES)

Valatam; Porlamar; Remote; VES 6,808,000 - 10,211,000; Full time

Benefits offered by this job

Monthly medical insurance stipend

Holiday pay

Birthday / Anniversary bonuses

Gym / Wellness allowance

Unlimited online fitness classes

Company events and celebrations

Job summary

Valatam is seeking a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. This role suits an organized, proactive professional with 3–5 years in administrative support, executive assistance, or virtual assistance.

You will help clients stay organized by managing communications, maintaining records, coordinating processes, and ensuring day-to-day tasks are completed accurately and on time.

Qualifications

• 3–5 years of professional experience in Executive Assistance, Administrative Assistance, Virtual Assistance, Administrative Operations, or a similar role
• Fluent English (C1/C2) and Spanish
• Proficiency with email management, document management, scheduling, data entry, reporting, and administrative coordination
• Strong organizational skills and attention to detail
• Independent work in a remote environment

Responsibilities

• Provide day-to-day administrative and virtual support to clients and their teams
• Manage and organize emails, communications, documents, and digital information
• Maintain accurate records, databases, and administrative documentation
• Organize and manage files using Google Drive and other digital document-management tools
• Perform data entry, reporting, and information-management tasks with a high level of accuracy
• Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed
• Research information, organize findings, and prepare summaries or documentation
• Assist with client, vendor, and internal communications in a professional and timely manner
• Document processes and help maintain organized workflows and standard operating procedures
• Support administrative projects and day-to-day business operations
• Manage multiple priorities and deadlines while maintaining attention to detail
• Perform other administrative or operational tasks related to client needs

Skills

Fluent English

Spanish

Executive Support

Remote Work

Google Workspace

Microsoft Office

Calendar Management

Data Entry

Education

Bachelor's or Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Valatam is seeking a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. This role suits an organized, proactive professional with 3–5 years in administrative support, executive assistance, or virtual assistance.

You will help clients stay organized by managing communications, maintaining records, coordinating processes, and ensuring day-to-day tasks are completed accurately and on time.