Remote Junior Executive Assistant - Global Ops & Scheduling

Valatam; Porlamar; Remote; VES 6,808,000 - 10,211,000; Full time

Benefits offered by this job

Hourly rate USD 696–1,044

Annual pay increments

Year-end bonuses (80% of clients award

Monthly medical insurance stipend

Birthday and anniversary bonuses

Job summary

Valatam is seeking a Junior Executive Assistant to provide reliable administrative and executive support to U.S.-based executives and international clients in a fast-paced, fully remote environment.

You will manage calendars, emails, documents, reports, and presentations, coordinate meetings across time zones, take notes, and help with day-to-day operations while maintaining confidentiality and professional communication.

Qualifications

• Fluent English (C1/C2) and Spanish with strong written and verbal communication skills.
• 1-2 years of experience in Executive Assistance or similar.
• Experience supporting managers, executives, teams, or business operations is preferred.
• Proficiency with Google Workspace and Microsoft Office.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage executive calendars, appointments, and schedules.
• Monitor, organize, and respond to emails and other professional communications.
• Schedule and coordinate meetings across different time zones.
• Prepare presentations, reports, spreadsheets, documents, and other business materials.
• Take meeting notes and minutes, track action items, and follow up on pending tasks.
• Organize digital files and maintain accurate records using Google Drive and other productivity tools.
• Provide administrative support for executive projects and day-to-day business operations.
• Communicate professionally with clients, vendors, and internal team members.
• Handle sensitive information with discretion and maintain confidentiality.
• Prioritize multiple tasks, meet deadlines, and adapt to changing priorities.

Skills

Fluent English

Spanish

Organizational skills

Time management

Communication skills

Independent work

Education

Bachelor's or Associate's degree

Tools

Google Workspace

Microsoft Office

Job description

Valatam is seeking a Junior Executive Assistant to provide reliable administrative and executive support to U.S.-based executives and international clients in a fast-paced, fully remote environment.

You will manage calendars, emails, documents, reports, and presentations, coordinate meetings across time zones, take notes, and help with day-to-day operations while maintaining confidentiality and professional communication.