Virtual Executive Associate

Valatam; Porlamar; Remote; VES 6,808,000 - 10,211,000; Full time

Benefits offered by this job

Monthly medical insurance stipend

Holiday pay

Birthday / Anniversary bonuses

Gym / Wellness allowance

Unlimited online fitness classes

Company events and celebrations

Job summary

Valatam is seeking a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. This role suits an organized, proactive professional with 3–5 years in administrative support, executive assistance, or virtual assistance.

You will help clients stay organized by managing communications, maintaining records, coordinating processes, and ensuring day-to-day tasks are completed accurately and on time.

Qualifications

• 3–5 years of professional experience in Executive Assistance, Administrative Assistance, Virtual Assistance, Administrative Operations, or a similar role
• Fluent English (C1/C2) and Spanish
• Proficiency with email management, document management, scheduling, data entry, reporting, and administrative coordination
• Strong organizational skills and attention to detail
• Independent work in a remote environment

Responsibilities

• Provide day-to-day administrative and virtual support to clients and their teams
• Manage and organize emails, communications, documents, and digital information
• Maintain accurate records, databases, and administrative documentation
• Organize and manage files using Google Drive and other digital document-management tools
• Perform data entry, reporting, and information-management tasks with a high level of accuracy
• Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed
• Research information, organize findings, and prepare summaries or documentation
• Assist with client, vendor, and internal communications in a professional and timely manner
• Document processes and help maintain organized workflows and standard operating procedures
• Support administrative projects and day-to-day business operations
• Manage multiple priorities and deadlines while maintaining attention to detail
• Perform other administrative or operational tasks related to client needs

Skills

Fluent English

Spanish

Executive Support

Remote Work

Google Workspace

Microsoft Office

Calendar Management

Data Entry

Education

Bachelor's or Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

About ValatamWe're Valatam, a team that connects bilingual professionals from Latin America with global clients. Our people are our pride, and we're thrilled to be certified as a Great Place to Work for the 2025-2026 period, proof that great work starts with great people.

About The Role

We are looking for a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment.

This role is ideal for an organized, detail-oriented, and proactive professional with 3-5 years of experience in administrative support, executive assistance, or virtual assistance. You will help clients stay organized and productive by managing communications, maintaining records, coordinating administrative processes, organizing information, supporting research, and ensuring day-to-day tasks are completed accurately and on time.

The ideal candidate is comfortable working independently, managing multiple priorities, learning new systems quickly, and communicating professionally with clients, vendors, and internal teams.

Key Responsibilities

• Provide day-to-day administrative and virtual support to clients and their teams
• Manage and organize emails, communications, documents, and digital information
• Maintain accurate records, databases, and administrative documentation
• Organize and manage files using Google Drive and other digital document-management tools
• Perform data entry, reporting, and information-management tasks with a high level of accuracy
• Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed
• Research information, organize findings, and prepare summaries or documentation
• Assist with client, vendor, and internal communications in a professional and timely manner
• Document processes and help maintain organized workflows and standard operating procedures
• Support administrative projects and day-to-day business operations
• Manage multiple priorities and deadlines while maintaining attention to detail
• Perform other administrative or operational tasks related to client needs

Requirements

• Fluent English (C1/C2) and Spanish
• 3-5 years of professional experience in Executive Assistance, Administrative Assistance, Virtual Assistance, Administrative Operations, or a similar role
• Experience providing administrative or operational support to executives, managers, teams, or business operations
• Strong organizational skills and exceptional attention to detail
• Experience with email management, document management, scheduling, data entry, reporting, and administrative coordination
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks, meet deadlines, and work independently in a remote environment
• Strong problem-solving skills and adaptability when learning new tools, systems, and processes
• Professional and dependable approach to client communication and confidential information
• Quiet home office, stable internet connection (≥10 Mbps download / 2 Mbps upload), and a backup internet connection
• Bachelor's or Associate's degree preferred

What We Offer

• Hourly rate equivalent to USD $696-$1,044/month, based on experience
• Annual pay increments
• Discretionary client bonuses (80% of clients award year-end bonuses)
• 7 U.S. federal holidays + 4 paid PTO days
• Monthly medical insurance stipend after meeting eligibility criteria
• Birthday / Anniversary bonuses + Gym / Wellness allowance
• Unlimited online fitness classes + company events and Christmas celebrations

IMPORTANTWe would like to inform you that during the first four months of employment, it is critical that candidates are available to work from the countries listed above and without any travel commitments. This is to ensure a smooth onboarding process and to allow new hires to fully focus on their roles and responsibilities.

If you have a trip already planned within the next four months, we kindly request that you apply for our positions after returning from your trip. We appreciate your understanding and look forward to considering your application once you are available to commit to the role.