Remote Administrative Operations Coordinator

Popularis Construction Inc.; Caracas; A distancia; VES 10.624.000 - 16.526.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full-time remote position

Eastern hours (7 AM-3 PM ET)

Professional development opportunities

Growth opportunities in operations

Ownership of business processes

Descripción de la vacante

Popularis Construction Inc. is hiring an Office Coordinator (Remote) to support administrative operations for a growing contractor. This role oversees email triage, document control, and coordination across compliance, permitting, onboarding, and payroll.

You will handle insurance certificates, licenses, and vendor relations while building SOPs and AI-driven automations to streamline processes. Excellent English and independence are essential.

Formación

• 5+ years in office administration or similar role.
• Strong organizational skills and attention to detail.
• Experience processing payroll for a U.S. company.
• Experience writing, implementing, and maintaining SOPs.
• English proficiency required.

Responsabilidades

• Own the general office inbox: triage messages and route to the right person.
• Act as escalation point for phone answering service.
• Coordinate administrative tasks, deadlines, and follow-ups.
• Maintain organized digital records and company documentation.
• Maintain company registers (licences, insurance, renewals) and ensure accuracy.
• Keep JobTread tasks current with dates and grouping.
• Record PTO and absence notices.
• Prepare documents for meetings and签署.
• Prepare and release construction contracts and closeout paperwork.
• Support management with administrative projects.

Conocimientos

Office administration

Organization

Detail-oriented

Communication skills

Google Workspace

DocuSign

Construction knowledge

Herramientas

JobTread

DocuSign

Microsoft Office

Descripción del empleo

Popularis Construction Inc. is hiring an Office Coordinator (Remote) to support administrative operations for a growing contractor. This role oversees email triage, document control, and coordination across compliance, permitting, onboarding, and payroll.

You will handle insurance certificates, licenses, and vendor relations while building SOPs and AI-driven automations to streamline processes. Excellent English and independence are essential.