Senior Administrator & Operations Coordinator

Power International Holding; Caracas; Presencial; VES 9.780.000 - 19.560.000; Jornada completa

Descripción de la vacante

Power International Holding seeks a proactive Senior Administrator to deliver comprehensive administrative and office support, ensuring smooth daily operations. You will coordinate processes, manage documentation, support leadership, and maintain cross-departmental communication with a strong focus on accuracy and customer service.

The role requires 5+ years of experience, a Bachelor’s in Business Administration, and excellent English communication.

Formación

• Bachelor's degree in Business Administration or related field.
• 5+ years of professional experience.
• At least 3 years in Administration/Office Management/Executive Support.
• Excellent written and verbal English communication.
• Strong organizational, coordination and document management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• ERP knowledge required, preferably SAP.
• GCC experience is an advantage.

Responsabilidades

• Provide professional administrative support and act as a key point of contact for internal and external stakeholders.
• Manage calendars, appointments, meetings, and reminders.
• Coordinate visitor management and maintain logs and records.
• Handle confidential correspondence, emails, calls, and documentation with discretion.
• Monitor and track documents for distribution, filing and traceability.
• Maintain organized signature files and ensure timely approvals.
• Follow up on pending correspondence and inform leadership of urgent matters.
• Screen and forward calls and communications appropriately.
• Prepare reports, presentations, memos, and administrative documents within deadlines.
• Coordinate courier services and timely reception and dispatch of packages.
• Ensure compliance with policies, quality management systems and document control procedures.
• Support HSE initiatives and promote a safe workplace.

Conocimientos

Administrative support

Time management

Communication skills

Microsoft Office

Document management

Discretion/Confidentiality

Calendar management

Educación

Bachelor's Degree in Business Administration

Herramientas

SAP ERP

MS Office Suite

Descripción del empleo

Power International Holding seeks a proactive Senior Administrator to deliver comprehensive administrative and office support, ensuring smooth daily operations. You will coordinate processes, manage documentation, support leadership, and maintain cross-departmental communication with a strong focus on accuracy and customer service.

The role requires 5+ years of experience, a Bachelor’s in Business Administration, and excellent English communication.