REAL ESTATE TRANSACTION COORDINATOR

Woods Hometown Realty; Venezuela; Remote; VES 48,288,000 - 65,847,000; Full time

Job summary

Woods Hometown Realty seeks an experienced Real Estate Transaction Coordinator to manage buyer and seller contracts and oversee transactions from contract to close, including REO listings for banks and traditional residential sales. You will own paperwork timelines and compliance so agents can focus on negotiations and clients.

The role requires coordinating with agents, escrow, lenders, inspectors, and vendors, scheduling inspections, tracking timelines, and maintaining meticulous records.

Qualifications

• Minimum 4 years of full time real estate transaction coordinator experience.
• Proven experience handling both buyer and seller sides independently.
• Strong background in retail residential sales and listings.
• Stable work history with professional references.
• Ability to manage multiple active files without micromanagement.

Responsibilities

• Manage all buyer and seller transactions from executed contracts through closing.
• Prepare buyer offers, counteroffers, addenda, and full purchase contract packages.
• Prepare listing agreements, seller disclosures, MLS documentation, and compliance files.
• Coordinate communication between agents, clients, escrow, lenders, inspectors, and vendors.
• Schedule and track inspections, appraisals, repairs, and closing timelines.
• Review all documents for accuracy, completeness, signatures, and dates.
• Ensure earnest money deposits and contract timelines are met.
• Manage listing launch details, including MLS entry and marketing coordination.
• Obtain vendor estimates and schedule cleanings, repairs, and pre listing services.
• Maintain accurate transaction records and submit complete files for broker compliance.
• Provide proactive status updates and consistent communication throughout the transaction.
• Build, improve, and maintain systems for file management, information flow, and back office support.

Skills

Attention to detail

Deadline oriented

Independent work

Strong communication

English fluency

Tools

MS Office Suite

Job description

We have an opening for a highly experienced Real Estate Transaction Coordinator who can fully manage buyer and seller contracts and oversee transactions from contract to close. The team specializes in REO listings for banks along with traditional retail home sales.

This position is critical to ongoing growth. The right candidate will confidently own the paperwork timelines and compliance so the agents can focus on negotiations and clients.

Key Responsibilities

• Manage all buyer and seller transactions from executed contracts through closing.
• Prepare buyer offers, counteroffers, addenda, and full purchase contract packages.
• Prepare listing agreements, seller disclosures, MLS documentation, and compliance files.
• Coordinate communication between agents, clients, escrow, lenders, inspectors, and vendors.
• Schedule and track inspections, appraisals, repairs, and closing timelines.
• Review all documents for accuracy, completeness, signatures, and dates.
• Ensure earnest money deposits and contract timelines are met.
• Manage listing launch details, including MLS entry and marketing coordination.
• Obtain vendor estimates and schedule cleanings, repairs, and pre listing services.
• Maintain accurate transaction records and submit complete files for broker compliance.
• Provide proactive status updates and consistent communication throughout the transaction.
• Build, improve, and maintain systems for file management, information flow, and back office support.

Required Experience

• Minimum 4 years of full time real estate transaction coordinator experience.
• Proven experience handling both buyer and seller sides independently.
• Strong background in retail residential sales and listings.
• Stable work history with professional references.
• Ability to manage multiple active files without micromanagement.

Strongly Preferred

• REO or foreclosure transaction experience.
• Familiarity with transaction management systems and compliance standards.
• This experience will be weighted in the hiring process.
• Candidates with this experience will be reviewed first.

Skills and Traits

• Extremely detail oriented and organized.
• Highly reliable and deadline driven.
• Self motivated with a take ownership mindset.
• Excellent written and spoken English.
• Professional communication with clients, agents, inspectors, and escrow.
• Comfortable working independently in a fast paced environment.
• Coachable, loyal, and interested in long term growth.

Work Requirements

• High speed internet and a quiet professional work environment.
• Proficient in Microsoft Office Word Excel Outlook.
• Ability to work US Pacific Time between 8 AM and 5 PM Monday - Friday.

This role requires someone who can fully handle transaction coordination and contract preparation. Applicants without the required experience will not be considered.