Real Estate Transaction Coordinator: Closings & Compliance

Woods Hometown Realty; Venezuela; Remote; VES 48,288,000 - 65,847,000; Full time

Job summary

Woods Hometown Realty seeks an experienced Real Estate Transaction Coordinator to manage buyer and seller contracts and oversee transactions from contract to close, including REO listings for banks and traditional residential sales. You will own paperwork timelines and compliance so agents can focus on negotiations and clients.

The role requires coordinating with agents, escrow, lenders, inspectors, and vendors, scheduling inspections, tracking timelines, and maintaining meticulous records.

Qualifications

• Minimum 4 years of full time real estate transaction coordinator experience.
• Proven experience handling both buyer and seller sides independently.
• Strong background in retail residential sales and listings.
• Stable work history with professional references.
• Ability to manage multiple active files without micromanagement.

Responsibilities

• Manage all buyer and seller transactions from executed contracts through closing.
• Prepare buyer offers, counteroffers, addenda, and full purchase contract packages.
• Prepare listing agreements, seller disclosures, MLS documentation, and compliance files.
• Coordinate communication between agents, clients, escrow, lenders, inspectors, and vendors.
• Schedule and track inspections, appraisals, repairs, and closing timelines.
• Review all documents for accuracy, completeness, signatures, and dates.
• Ensure earnest money deposits and contract timelines are met.
• Manage listing launch details, including MLS entry and marketing coordination.
• Obtain vendor estimates and schedule cleanings, repairs, and pre listing services.
• Maintain accurate transaction records and submit complete files for broker compliance.
• Provide proactive status updates and consistent communication throughout the transaction.
• Build, improve, and maintain systems for file management, information flow, and back office support.

Skills

Attention to detail

Deadline oriented

Independent work

Strong communication

English fluency

Tools

MS Office Suite

Job description

Woods Hometown Realty seeks an experienced Real Estate Transaction Coordinator to manage buyer and seller contracts and oversee transactions from contract to close, including REO listings for banks and traditional residential sales. You will own paperwork timelines and compliance so agents can focus on negotiations and clients.

The role requires coordinating with agents, escrow, lenders, inspectors, and vendors, scheduling inspections, tracking timelines, and maintaining meticulous records.