Youth Programs Administrative Specialist

SmartRecruiters, Inc.; San Marcos (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Equus Workforce Solutions is seeking an organized administrative assistant to support daily operations at the center. You will type letters and reports, manage correspondence, and handle scheduling for the director while maintaining confidential files and ensuring a harassment-free, safe learning environment.

Responsibilities include taking dictation, managing emails and calls, ordering supplies, and coordinating meetings.

Qualifications

• High School Diploma or GED required.
• At least one year of related experience.
• Experience working with youth and maintaining safety.
• Valid driver’s license with acceptable driving record.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the director’s calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Skills

One-year related experience

Experience working with youth

Valid driver’s license

Education

High School Diploma or GED

Job description

Equus Workforce Solutions is seeking an organized administrative assistant to support daily operations at the center. You will type letters and reports, manage correspondence, and handle scheduling for the director while maintaining confidential files and ensuring a harassment-free, safe learning environment.

Responsibilities include taking dictation, managing emails and calls, ordering supplies, and coordinating meetings.