Administrative Clerk Residential

SmartRecruiters, Inc.; San Marcos (TX); On-site; USD 22,000 - 30,000; Full time

Job summary

Equus Workforce Solutions seeks an administrative assistant to support center operations. The role involves typing letters, preparing reports, and handling communications to keep daily activities efficient.

The candidate will schedule meetings, manage calendars, and maintain confidential files while ensuring accurate documentation and a safe, respectful work environment.

Qualifications

• High School diploma or GED required or equivalent.
• 1 year related experience and/or training preferred.
• Familiarity with word processing and spreadsheet applications.
• A valid driver’s license in the state of employment with acceptable driving record.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager’s calendar.
• Maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.

Skills

Word processing

Spreadsheet software

Communication skills

Education

High School diploma or GED

Tools

MS Word

MS Excel

Job description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager’s calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Qualifications

• High School diploma or General Education Diploma and one year related experience and/or training
• Experience working with youth and adults ages 16-24 in an educational or training setting is preferred
• Familiarity and knowledge of word processing and spreadsheet applications
• A valid driver’s license in the state of employment with an acceptable driving record.

Additional Information

All your information will be kept confidential according to EEO guidelines. Hours are Mon - Fri 11am - 8pm

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.

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