Administrative Clerk - Center Operations & Coordination

Equus Workforce Solutions; San Marcos (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Equus Workforce Solutions seeks an administrative support professional in Texas to assist with typing letters, dictation, routine reports, emails, and calendar management. The role emphasizes accuracy in word processing and data entry while maintaining confidential files and a safe, respectful center environment.

The position involves coordinating meetings, handling communications, and ensuring smooth office operations for programs serving youth and adults, Monday through Friday, 11am–8pm.

Qualifications

• High School diploma or GED required with at least one year related experience or training.
• Experience working with youth and adults aged 16-24 in educational or training settings preferred.
• Data entry experience and familiarity with word processing and spreadsheet applications.
• Valid driver’s license in the state of employment with acceptable driving record.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Take and transcribe dictation.
• Prepare recurring reports for review and signature.
• Send and retrieve messages via email.
• Fax and retrieve incoming messages regularly.
• Maintain a safe environment for all computer equipment, data files, supplies, etc.
• Attend meetings and conferences to furnish information and take notes.
• Schedule appointments and maintain the manager’s calendar.
• Arrange for meetings and conferences.
• Establish and maintain confidential files and records.
• Proofread and correct grammatical, punctuation and spelling errors.
• Answer telephones and direct calls to appropriate person.
• Order necessary office supplies and equipment.
• Operate office machines and instruct others in their operation.
• Clearly communicate and model appropriate CSS and employability skills.
• Maintain accountability of staff, students, and property.
• Adhere to safety practices in all areas of responsibility.
• Foster and sustain a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect.
• Attend all required staff training opportunities.

Skills

Data entry

Word processing

Spreadsheet apps

Driver's license

Youth/Adult education experience

Education

High School diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

Equus Workforce Solutions seeks an administrative support professional in Texas to assist with typing letters, dictation, routine reports, emails, and calendar management. The role emphasizes accuracy in word processing and data entry while maintaining confidential files and a safe, respectful center environment.

The position involves coordinating meetings, handling communications, and ensuring smooth office operations for programs serving youth and adults, Monday through Friday, 11am–8pm.