Admissions & Outreach Coordinator

Equus; San Marcos (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions in San Marcos, TX is seeking an Office Assistant to perform typing, dictation, scheduling, and general administrative tasks to support our Job Corps programs and center managers.

You will maintain confidential files, handle emails and telephone calls, prepare routine correspondence, and ensure a safe, organized office environment while adhering to safety guidelines and equal opportunity commitments.

Qualifications

• High School Diploma or GED.
• One-year related experience.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager’s calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Education

High School Diploma or GED

Job description

Equus Workforce Solutions in San Marcos, TX is seeking an Office Assistant to perform typing, dictation, scheduling, and general administrative tasks to support our Job Corps programs and center managers.

You will maintain confidential files, handle emails and telephone calls, prepare routine correspondence, and ensure a safe, organized office environment while adhering to safety guidelines and equal opportunity commitments.