Administrative Clerk for Education & Youth Programs

Equus; San Marcos (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions in San Marcos, Texas seeks an administrative assistant to support youth and adult education programs. You will type letters, prepare routine correspondence, take dictation, and prepare reports.

The role includes email, fax, scheduling, file management, and payroll-related tasks as needed. You will maintain confidential files, ensure accuracy, and contribute to a safe, respectful learning environment for staff and students.

Qualifications

• High School diploma or GED required.
• 1 year related experience or training preferred.
• Experience with youth and adults aged 16–24 in education or training setting preferred.
• Data entry experience required.
• Familiarity with word processing and spreadsheet applications.
• Valid driver's license in state of employment with acceptable driving record.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages regularly.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager's calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect.

Skills

Data entry

Youth & adult education experience

Education

High School diploma or GED

Tools

Word processing

Spreadsheet applications

Job description

Equus Workforce Solutions in San Marcos, Texas seeks an administrative assistant to support youth and adult education programs. You will type letters, prepare routine correspondence, take dictation, and prepare reports.

The role includes email, fax, scheduling, file management, and payroll-related tasks as needed. You will maintain confidential files, ensure accuracy, and contribute to a safe, respectful learning environment for staff and students.