Executive Administrative Assistant for Project Director

Equus; Milwaukee (WI); On-site; USD 34,000 - 36,000; Full time

Job summary

Equus Workforce Solutions in Milwaukee is seeking a proactive administrative assistant to support a busy office environment. You will gather and process records requests, manage calendars for the Project Director and staff, handle mail, enter data into databases, and prepare memos, reports, and communications while maintaining confidentiality.

Strong communication, multitasking, and organizational skills are essential, as is proficiency with Excel and database systems.

Qualifications

• Required: High School Diploma or equivalent.
• Excellent written and verbal communication skills.
• Proficient computer skills with typing ability and multitasking.
• Strong organizational and time management abilities.
• Ability to handle high-volume calls professionally.
• Attention to detail and data entry accuracy.

Responsibilities

• Maintain a professional and energetic demeanor in a large office environment.
• Gather and process electronic records requests from clients.
• Provide administrative support to the Project Director and management staff.
• Provide clerical support across multiple departments and areas.
• Enter information into databases and prepare memos, reports, and communications.
• Manage mail distribution and scan accounts payable documents.

Skills

Communication skills

Multitasking

Data entry

Confidentiality

Office skills

Education

High School Diploma

Tools

Microsoft Excel

Database systems

Job description

Equus Workforce Solutions in Milwaukee is seeking a proactive administrative assistant to support a busy office environment. You will gather and process records requests, manage calendars for the Project Director and staff, handle mail, enter data into databases, and prepare memos, reports, and communications while maintaining confidentiality.

Strong communication, multitasking, and organizational skills are essential, as is proficiency with Excel and database systems.