Administrative Clerk Residential

Equus Workforce Solutions; San Marcos (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Equus Workforce Solutions seeks an administrative support professional in Texas to assist with typing letters, dictation, routine reports, emails, and calendar management. The role emphasizes accuracy in word processing and data entry while maintaining confidential files and a safe, respectful center environment.

The position involves coordinating meetings, handling communications, and ensuring smooth office operations for programs serving youth and adults, Monday through Friday, 11am–8pm.

Qualifications

• High School diploma or GED required with at least one year related experience or training.
• Experience working with youth and adults aged 16-24 in educational or training settings preferred.
• Data entry experience and familiarity with word processing and spreadsheet applications.
• Valid driver’s license in the state of employment with acceptable driving record.

Responsibilities

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Take and transcribe dictation.
• Prepare recurring reports for review and signature.
• Send and retrieve messages via email.
• Fax and retrieve incoming messages regularly.
• Maintain a safe environment for all computer equipment, data files, supplies, etc.
• Attend meetings and conferences to furnish information and take notes.
• Schedule appointments and maintain the manager’s calendar.
• Arrange for meetings and conferences.
• Establish and maintain confidential files and records.
• Proofread and correct grammatical, punctuation and spelling errors.
• Answer telephones and direct calls to appropriate person.
• Order necessary office supplies and equipment.
• Operate office machines and instruct others in their operation.
• Clearly communicate and model appropriate CSS and employability skills.
• Maintain accountability of staff, students, and property.
• Adhere to safety practices in all areas of responsibility.
• Foster and sustain a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect.
• Attend all required staff training opportunities.

Skills

Data entry

Word processing

Spreadsheet apps

Driver's license

Youth/Adult education experience

Education

High School diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager’s calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Qualifications

• High School diploma or General Education Diploma and one year related experience and/or training
• Experience working with youth and adults ages 16-24 in an educational or training setting is preferred
• Data entry experience
• Familiarity and knowledge of word processing and spreadsheet applications
• A valid driver’s license in the state of employment with an acceptable driving record.

Additional Information

All your information will be kept confidential according to EEO guidelines. Hours are Mon - Fri 11am - 8pm

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.