Youth Programs Administrative Specialist

Baltimore City; Pittsburgh (Allegheny County); On-site; USD 21,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Wellness programs

AD&D insurance

Job summary

City of Baltimore is seeking staff to support youth employment through its YouthWorks unit, overseeing 30-50 worksites and 500-700 youth. Duties include direct support, site visits, payroll issue resolution, and data management to ensure compliance with MOED procedures.

The role involves coordinating registrations, distributing pay cards, and maintaining accurate records, with supervision from MOED leadership. Experience in youth programs and strong administrative skills are valued.

Responsibilities

• Answer, screen, and direct calls to the appropriate person or unit
• Commute to worksite partner locations to conduct site visits to ensure the work environment is safe and compliant with youth employment
• Assist youth & worksites with/ YW application
• Assist with registration sessions, community events, etc.
• Complete end-of-summer worksite activity review forms for assigned worksites
• Communicate YouthWorks policies and procedures to youth participants, worksites, and other stakeholders
• Process and approve timesheet records for youth participants
• Organize, file, and scan documents to worksite folders and the YouthWorks system
• Ensure youth participant E-folders meet audit guidelines
• Ensure accurate data entry and filing
• Review and document the worksite’s performance using the Worksite Activity Review Form (WARF)
• Distribute MTA Charm Cards, pay cards, and/or checks to youth participants
• Perform quality review of 75 records daily
• Maintain accurate daily work logs
• Run worksite and youth reports daily
• Assist with assigning youth to worksites
• Confirm and verify hours worked for youth participants
• Process and submit youth participant timesheets
• Investigate, document, and resolve payroll issues
• Investigate, document, and resolve all youth and worksite concerns and issues
• Assist in preparing and organizing materials for distribution to worksites, youth, and summer staff

Job description

City of Baltimore is seeking staff to support youth employment through its YouthWorks unit, overseeing 30-50 worksites and 500-700 youth. Duties include direct support, site visits, payroll issue resolution, and data management to ensure compliance with MOED procedures.

The role involves coordinating registrations, distributing pay cards, and maintaining accurate records, with supervision from MOED leadership. Experience in youth programs and strong administrative skills are valued.