Year‑Round Facilities Administrative Assistant

Sandwich Public Schools; Sandwich (MA); On-site; USD 42,000 - 51,000; Full time

Job summary

Sandwich Public Schools is seeking a Full Year Administrative Assistant for the Administration Building - Facilities Department to support operations, budgeting, procurement and office coordination.

The ideal candidate will have a high school diploma, strong communication, organizational skills and the ability to multi-task in a fast-paced setting; experience with word processing, spreadsheets and data entry is preferred.

Qualifications

• High School diploma required.
• Excellent communication skills, both oral and written.
• Attention to detail, proactive and problem solver.
• Excellent organizational skills.
• Clerical skills including typing, filing, record keeping and data processing.
• Ability to multi-task in a fast-paced environment.
• Experience with word processing, spreadsheets and web-based applications.

Responsibilities

• Work with outside vendors renting all school department facilities.
• Invoicing and collecting fees for rentals.
• Manage staffing for events.
• Maintain building alarm codes, keys and ID badges.
• Update and maintain records of bids, contracts, capital projects, inspections, licenses.
• Maintain office equipment.
• Assist with the RFP workflow and procurement processes.
• Organize meetings and registrations.
• Process annual budget tasks: create POs, ordering, reconciling, and payments with Business Office.
• General office duties: mail, email, phone, filing, calendars, supplies.

Skills

Communication skills

Attention to detail

Organizational skills

Clerical skills

Typing

Record keeping

Bookkeeping

Word processing

Spreadsheets

Data processing

Multi-tasking

MS Office

Education

High School diploma

Job description

Sandwich Public Schools is seeking a Full Year Administrative Assistant for the Administration Building - Facilities Department to support operations, budgeting, procurement and office coordination.

The ideal candidate will have a high school diploma, strong communication, organizational skills and the ability to multi-task in a fast-paced setting; experience with word processing, spreadsheets and data entry is preferred.